ADMINISTRATIVE ASSISTANT I

Job Summary

The Arizona Attorney General's Office Child and Family Protection Division/Appeals Section is seeking an Administrative Assistant I. The position will provide administrative support to Staff Leadership, Assistant Attorney's General, and legal support staff under the direction of their supervisor.

Job Duties

• Research various databases and websites to obtain and validate case status and obtain information pertaining to case litigation, as it pertains to appeals;
• Responsible for appropriate scanning, and data entry into case management system;
• Maintain and dockets all calendar events, deadlines and case activities within the case management system to ensure accurate reflection of case activity and status;
• Interact with the client agencies, appellate attorneys, Attorney General Office employees, private counsel, various courts and the general public;
• Prepare and organize case files in accordance with essential procedures;
• Prepare standard reports and correspondence related to case activity and assignments;
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs)

• Knowledge of Microsoft Office software;
• Knowledge of the principles and practices of administration;
• Ability to apply administrative operations under limited supervision and fast-paced environment;
• Ability to analyze and resolve average to difficult problems;
• Ability to prioritize;
• Ability to communicate orally and in writing;
• Ability to plan, analyze a variety of activities and establish appropriate priorities;
• Skill in oral and written communications;
• Experience in compiling data and incorporating data in written reports;
• Perform detailed work with a high degree of accuracy within stringent deadlines;
• Prioritize effectively;
• Demonstrate clear communication orally and in writing;
• Ability to learn basic Appeals and family law;
• Ability to work with interruptions and adapt to changing priorities;
• Ability to work within stringent deadlines to complete work assignments;
• Ability to work as part of a team;
• Ability to perform detailed work in a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information;
• The ability to generate databases/spreadsheets and word processing documents as desired.

Pre-Employment Requirements

• Travel may be required for this position;
• A valid Arizona Driver's License is required, along with consent to have your driving record run periodically.