Administrative Assistant I

We need to output HTML fragment with sections: About the role? The posting includes Advertising Summary, Position Details, Job Duties and Responsibilities, Qualifications, Working Conditions and Physical Effort, Recruitment Summary (maybe about institution). We need to include sections only if real specific content. Use

for headings. Use

• for lists. Use

  for prose. Do not repeat job title as heading. Do not include Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove Special Instructions to Applicants? That's application instructions, should be removed. EEO statement removed. Also remove Recruitment Summary? It's about institution; maybe keep as "About the institution" but we need to decide if it's substantive. It includes description of NMSU and campuses. Might be considered boilerplate but it's specific to the institution. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Recruitment Summary is not those; it's descriptive. Could keep as a section like "About DACC/NMSU". However we need to prefer few substantive sections over many thin ones. Could combine Recruitment Summary into a paragraph under "About the role" or similar. But we have headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We should only include sections that have real specific content. Let's map: - About the role: could use Advertising Summary and Position Details (title, college, department, location, hourly rate, appointment FTE, FLSA status, bargaining unit, standard work schedule). That's substantive. - Responsibilities: Job Duties and Responsibilities list. - Requirements: Qualifications Required Education and Experience, Preferred Qualifications, Special Certification/Licensure? Not given. Also Working Conditions and Physical Effort could be part of Requirements or separate. Could make a "Working Conditions" section if content present. - Skills: maybe not explicitly listed; we have "Effectively use personal computers..." etc. That's more duties. Could treat as part of Responsibilities. - Benefits, Pay, Schedule: Pay is given: Target Hourly/Salary Rate: $16.83. Schedule: Standard Work Schedule: Standard (M-F, 8-5). Benefits not mentioned. So we could include Pay and Schedule sections if they have specific content. The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Pay and Schedule are stated, so we can include them. Benefits not stated, so omit. Thus sections: About the role, Responsibilities, Requirements, Pay, Schedule, Working Conditions (maybe). But we need to avoid too many thin sections. Could combine Working Conditions into Requirements or a separate section if substantive. It has environment, physical effort, lifting, risk. That's substantive. Could be its own section. We need to use

  for each section heading. Use

  • for any list of duties/requirements/benefits. Use

    for prose. We must not repeat job title as heading. So About the role heading is fine. We must not put Job ID/requisition numbers as headings; we don't have. We must preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from the posting, except boilerplate removed. Let's extract substantive content: Advertising Summary: "DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:" That's prose. Position Details: - Position Title: Administrative Assistant I - College/Division: DACC Dona Ana CC - Department: 941500-DACC STUDENT DEVELOPMENT UNIT - Location: Doña Ana Community College Offsite Location (if applicable): (blank?) Actually "Offsite Location (if applicable):" no value. - Target Hourly/Salary Rate: $16.83 - Appointment Full-time Equivalency: 1.0 - FLSA Status: Non-Exempt - Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). - Contingent Upon Funding: Not Applicable - Standard Work Schedule: Standard (M-F, 8-5) We should include all these details. However "Offsite Location (if applicable):" with no value maybe we can drop as it's empty. "Contingent Upon Funding: Not Applicable" maybe we can include as prose. Job Duties and Responsibilities list: many items. We'll put as

    • . Qualifications Required Education and Experience: "High School diploma or higher degree." That's required. Preferred Qualifications: blank? It says "Preferred Qualifications:" then nothing? Actually after that line: "Special Certification/Licensure". Might be heading but no content. So we can ignore if no content. Working Conditions and Physical Effort: - Environment: Work is normally performed in a typical interior/office work environment. - Physical Effort: No or very limited physical effort required. - Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking. - Risk: No or very limited exposure to physical risk. Recruitment Summary: description of NMSU and campuses. We'll include as prose under maybe "About the institution" but we don't have that heading. Could incorporate into About the role as additional prose. We must not include Special Instructions to Applicants, EEO statement. Now produce HTML. Structure:

      About the role

      Advertising summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position.

      Position details:

      • Position Title: Administrative Assistant I
      • College/Division: DACC Dona Ana CC
      • Department: 941500-DACC STUDENT DEVELOPMENT UNIT
      • Location: Doña Ana Community College
      • Target Hourly/Salary Rate: $16.83
      • Appointment Full-time Equivalency: 1.0
      • FLSA Status: Non-Exempt
      • Bargaining Unit: American Federation of State, County & Municipal Employees (AFSCME)
      • Contingent Upon Funding: Not Applicable
      • Standard Work Schedule: Standard (M-F, 8-5)
      But we need to avoid duplication; maybe combine into

      prose rather than list? The instruction: Use

      • for any list of duties/requirements/benefits. For position details, it's a list of metadata; could be

        but it's okay to use

        . It's not explicitly prohibited. We'll use

        for prose and

        for lists. Better: Use

        for prose description, and

        for list of duties/responsibilities/requirements. Thus About the role: include advertising summary as

        . Then maybe a

        with position details in a sentence? But we have many details; could use

        for clarity. Let's do:

        About the role

        DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position.

        • Position Title: Administrative Assistant I
        • College/Division: DACC Dona Ana CC
        • Department: 941500-DACC STUDENT DEVELOPMENT UNIT
        • Location: Doña Ana Community College
        • Target Hourly/Salary Rate: $16.83
        • Appointment Full-time Equivalency: 1.0
        • FLSA Status: Non-Exempt
        • Bargaining Unit: American Federation of State, County & Municipal Employees (AFSCME)
        • Contingent Upon Funding: Not Applicable
        • Standard Work Schedule: Standard (M-F, 8-5)
        Next section Responsibilities:

        Responsibilities

        • Prepare and distribute incoming and outgoing mail
        • Answer telephones, take messages, and route calls appropriately
        • Provide accurate and reliable information to internal staff and external vendors
        • Greet visitors and direct them to the appropriate person or department
        • Receive, respond to, and resolve requests in a timely manner
        • Establish and maintain organized filing systems
        • Purchase office supplies and monitor inventory levels
        • Retrieve documents and produce copies as requested
        • Provide, receive, and process business and departmental forms in compliance with established policies, procedures, and protocols
        • Maintain accurate records of business transactions and official meetings, both electronically and on paper, to ensure proper tracking of all position-related activity
        • Serve as the primary point of contact for the department, professionally communicating with relevant constituencies both orally and in writing on a daily basis
        • Effectively use personal computers, printers, scanners, and copiers; proficient in MS Office applications including Word, Excel, and PowerPoint
        • Provide additional administrative support across departments as needed, prepare travel documentation as well as assisting with the hiring process of new student aides
        Next Requirements:

        Requirements

        • High School diploma or higher degree.
        We could also include Preferred Qualifications if any; none. Next Working Conditions:

        Working Conditions

        • Environment: Work is normally performed in a typical interior/office work environment.
        • Physical Effort: No or very limited physical effort required.
        • Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
        • Risk: No or very limited exposure to physical risk.
        Next Pay:

        Pay

        Target hourly/salary rate: $16.83

        But we already included Pay in About the role; duplication. We should avoid duplication. The instruction: Preserve ALL substantive information; do not invent or summarize away detail. If we include Pay in About the role, we still need to include it somewhere; but we can avoid duplication by not repeating. Since we already included Pay in About the role list, we could omit separate Pay section. However the instruction says: never create Pay/Schedule/Benefits sections unless the posting actually states them. It doesn't forbid including them elsewhere. But we should prefer few substantive sections over many thin ones. So we could omit separate Pay and Schedule sections and keep them in About the role. That reduces sections. Similarly Schedule is in About the role. Thus we will have sections: About the role, Responsibilities, Requirements, Working Conditions. Possibly also include Recruitment Summary as part of About the role? Could add a paragraph after the list about NMSU description. That would be substantive and not boilerplate. Let's add a

        after the list in About the role containing the Recruitment Summary text. Recruitment Summary text: "We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the