Administrative Assistant I

About the role

The Administrative Assistant I at Chem-Trend, a company of the Freudenberg Group, supports various departments and leaders across the organization. This role focuses on providing proactive administrative, coordination, and process support.

Responsibilities

• Provide administrative support to Chem-Trend North America, Global Services, Marketing & Technology, Sales, and other North America Departments, including data management, record retention, supply ordering, reporting, appointment coordination, meeting scheduling, visitor coordination, and telephone coverage.
• Use technology tools to organize information, streamline communication, support scheduling, manage shared documents, and improve team productivity.
• Share knowledge of technology and champion technology to support other departments.
• Create or maintain templates, procedures, trackers, forms, or shared digital resources to improve visibility, organization, and decision-making.
• Support the creation of reports, tracking documents, presentations, forms, and other tools that improve visibility, organization, and decision-making.
• Care for meeting coordination, including preparing agendas, reserving rooms and equipment, ordering and serving lunches, and managing setup and cleanup.
• Arrange domestic and international travel for individuals and training groups visiting Chem-Trend North America, including hotel accommodations, transportation, itineraries, agendas, and miscellaneous travel needs.
• Maintain inventory and organize office supplies, including general office, catering, holiday, and celebration supplies.
• Support Reception operations, including weekly organization, phone coverage, and coordination of details for onsite visitors, guests, and events.
• Communicate policies, procedures, and information clearly and professionally with employees and leaders.

Qualifications

• 2+ years of administrative support experience; Bachelor’s degree preferred.
• Experience with Adobe or other creative/design programs preferred.
• Advanced proficiency with Microsoft 365 tools, including Outlook, Excel, PowerPoint, Teams, SharePoint, OneDrive.
• Experience using technology to improve administrative processes, communication, tracking, or reporting.

Benefits

• 401K Match: Save for retirement with the company's help.
• Health Insurance: Rely on comprehensive services whenever you need it.
• Personal Development: We offer a variety of trainings to ensure you can develop in your career.
• Vacation: We offer time off to refresh and recharge.
• Diversity & Inclusion: We focus on providing an inclusive environment and recognize our diversity contributes to our success.

Pay

Commensurate with experience.

Schedule

N/A