Administrative Assistant I

Roles and Responsibilities

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
• Types correspondence.
• Maintains hard and electronic files.
• Handles materials and documents in a professional and discreet manner.
• Pulls reports, bid bonds, preconstruction documents, etc.
• Codes and tracks invoices.
• May assist with timekeeping, payroll, and/or HR functions.
• May schedule appointments and update calendars for manager(s) within area of responsibility.
• May assist with coordination of travel arrangements for manager(s).
• Sets-up and coordinates meetings and conferences.
• Answers phone(s) promptly and in a professional manner.
• Orders and maintains office supplies for assigned area of responsibility i.e kitchen and bathroom supplies.
• Affords assistance with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.

Requirements

• A high school diploma or equivalent or 2 years related experience.
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint.

Competencies

• Ability to write reports, business correspondence, and procedures.
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos.
• Strong writing and verbal skills.
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients.
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages.
• Must possess strong customer service skills.
• Must be willing to work with others and be a part of a team.
• Good listening skills.
• Must be able to prioritize work and utilize strong organizational skills.
• Must maintain confidentiality.
• Must be able to solve practical problems using existing processes and procedures.
• Must be able to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Benefits

This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Pay

The pay for this position is commensurate with experience.

Schedule

The schedule for this position is flexible and can vary based on the needs of the department.

Qualifications

The qualifications for this position include a high school diploma or equivalent and 2 years related experience.