Administrative Assistant I

Summary

The Administrative Assistant I will perform the following duties in a safe, productive, and effective manner:

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
• Typing correspondence
• Maintains hard and electronic files
• Handles materials and documents in a professional and discreet manner
• Pulls reports, bid bonds, preconstruction documents, etc.
• Codes and tracks invoices
• May assist with timekeeping, payroll, and/or HR functions
• Schedules appointments and updates calendars for manager(s) within area of responsibility
• Auxiliary with coordination of travel arrangements for manager(s)
• Sets up and coordinates meetings and conferences
• Answers phone(s) promptly and in a professional manner
• Makes orders and maintains office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
• Auxiliary with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.

Requirements

High School diploma or equivalent or 2 years related experience
Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

Qualifications

• Ability to write reports, business correspondence, and procedures
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Good listening skills
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions