Administrative Assistant I

About Us

QUES is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility industry. We are a highly mobile and flexible team with the ability to service every area and region within our customers’ area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when making a commitment to provide our clients with a wide range of electrical utility services.

About This Role

The Administrative Assistant will provide day-to-day front office support. In addition, this role will be responsible for Accounts Receivable and Accounts Payable duties for the office, with the opportunity for career growth.

What You'll Do

• Assist with day-to-day office operations and provide administrative support/duties
• Responsible for Accounts Receivable and Account Payable duties for the office
• Process employee timesheets/expenses, and generate payroll reports for weekly payroll distribution
• Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
• Field all routine and non-routine questions, and respond regularly to requests for information
• Absist customers with immediate needs, and support employees with tasks related to customer requests
• Organize and prioritize large volumes of information and calls
• Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, and Vice Presidents
• Establish, develop, maintain and update records/filing system, and retrieve information as necessary
• Sort and distribute mail for department, and determine level of priority
• Absist/provide backup support to other office support employees as needed
• All other duties as assigned

What You'll Bring

• Accounts Payable/Receivable and Payroll experience is a plus
• Demonstrated ability to work well independently, and follow through on assignments and meet deadlines
• Ability to plan, prioritize and organize workloads and achieve goals
• High energy level with ability to work in fast paced, ambiguous environment
• Ability to maintain a high level of confidentiality
• Ability to work well collaboratively within a team environment
• Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines
• Excellent organizational and planning skills, with attention to detail
• Strong verbal and written communication skills
• Strong technical capacity
• Proficient in Microsoft Office, Excel

Required Education And Experience

• High School Diploma
• 0-2 Years of Relative Experience