Administrative Assistant (HR)

About the role

The Administrative Assistant (HR) plays a crucial role within the Human Resources Business Partners & Resourcing department. They support recruiting efforts and ensure smooth operations behind the scenes.

Responsibilities

• Maintain and run system generated reports integral to the effective functioning of the department, including vacancy and recruitment related reports and miscellaneous expense reports.
• Post and monitor job openings on various job boards, schedule interviews, coordinate and monitor education and employment verifications, request background checks, etc.
• Prepare onboarding materials for new hire orientation sessions and complete I9 forms.
• Provide ongoing input on process improvements and automation recommendations.
• Assist, as assigned, with system testing, procedure review and updates, during pre/post-implementation of new HCM system.
• Filer and maintain recruitment and personnel files.
• Assist with other duties, projects and responsibilities as requested.

Requirements

• High School Diploma or equivalent required; post-secondary general business courses or participation in business training program preferred.
• Administrative office experience required; corporate environment strongly preferred.
• Experience completing multiple assignments with competing due dates required.
• Microsoft suite of products which includes Outlook, Excel, Word, Teams required.
• Experience with Power Point, SharePoint and Human Resources systems (HCM / ATS) preferred.

Qualifications

• Excellent organizational skills with exceptional attention to detail.
• Customer-focused, with strong communication skills, interpersonal skills and cooperative attitude.
• Proven ability to prioritize and manage multiple tasks simultaneously.
• Demonstrate flexibility and the ability to work as a member of a team.

Pay

Commencement date: May 15, 2026

Schedule

8:30 a.m. - 5:00 p.m. (Overtime as required)

Location

Pittsburgh, PA 15222

Benefits

We are interested in qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas.

Equal Opportunity Employer

Federated Hermes is committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Federated Hermes. As part of the firm’s equal employment opportunity statement, Federated Hermes will also comply with applicable government contractor obligations, including ensuring veterans and qualified people with disabilities are considered for employment and promotional opportunities consistent with current federal, state and local laws and regulations. Federated Hermes will also make reasonable accommodations for the religious practices or beliefs of applicants and employees, as well as for mental health or physical disability needs.

Contact Information

To review Federated Hermes’ California Privacy Notice go to https://www.federatedinvestors.com/corporate/careers.do and select CA Applicant Notice.