Administrative Assistant, Hookup - Fixed Term

Responsibilities

• Performing scheduling tasks, administrative support for team/staff meetings, meeting notes, and documenting follow-up action.
• Performing administrative support tasks for contractors and vendors.
• Responsible for logistics of department supply to include office and production equipment inventory.
• Responsible for weekday supper, lunch and afternoon tea of department.
• Align inventory to ensure delivery and ordering of required supplies to the department.
• Support budget, purchase orders and purchase request processes.
• Organize and schedule job trainings or activity for employees, support communication of schedules with data analysis.
• Administration of equipment planning to support facilities and production activities in the cleanroom and office settings.
• Utilize Excel, Word, PowerPoint in communication, tracking, and data analysis (inventory, percentages, SUM/AVG, Pivot Tables).

Qualifications

• Education: Bachelor’s degree in business management or human resources related is required.
• Technical Skills: Working knowledge of MS Office including MS Excel, Word and PowerPoint, data mining query skills.
• Experience: 2+ years of working experience in administrative or project coordinator role.
• Experience: Experience with office administration, parts inventory, department communication.
• Interpersonal Skills: Strong communication and interpersonal skills to drive collaboration across multidisciplinary teams.
• Experience: Experience in an industrial or construction environment, working with vendors and deadlines is required.
• Physical Requirements: Frequent grasping, manipulation, and occasional twisting, bending, stooping, squatting, or reaching. Must be able to remain in a stationary position at a desk and working on desk-based computer work, including data analysis and documentation. This role frequently moves throughout the facility and between departments as part of daily operational tasks.