Administrative Assistant, Health Promotion and Wellness

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country, offering more than 190 undergraduate, graduate, and doctoral degrees to over 50,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice.

About the role

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

Responsibilities

• Performs standard administrative duties in support of the assigned department, division, unit and/or location
• Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
• Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
• Answers office phone providing information and/or transferring/redirecting calls to the appropriate contact
• Coordinates and schedules departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed
• Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office
• Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval
• Assists with records management including filing, correspondence, analyzing data, tracking and archiving files
• May maintain department purchasing card (PCard), cash and/or credit card
• Provides administrative support for departmental budget, purchasing, contract, travel, scheduling, and operational processes in accordance with University policies and procedures
• Coordinates cooking demonstration programming by scheduling chefs, managing registrations, and processing related quotes and invoices
• Manages departmental activity setup and administration in University systems, including EMS, Owl Life, and KSU Marketplace
• Maintains departmental compliance and operational records, including chemical inventories in Campus Optics and equipment inventories as assigned
• Coordinates onboarding activities for new department personnel and supervises and coordinates student assistants to ensure effective office operations on the Kennesaw and Marietta campuses
• Supports Nutrition Services operations by scheduling nutrition counseling appointments through the Point and Click electronic medical records system

Requirements

• High School diploma or equivalent
• One (1) year of related administrative, office or clerical experience

Preferred Qualifications

• Experience providing administrative support for large teams
• Previous experience in higher education
• An undergraduate or advanced degree from an accredited institution of higher education in a related field

Skills

• Knowledge of or ability to learn specialized University systems used to support departmental operations, including event management, registration, compliance, and record-keeping systems
• Able to recognize and protect confidential information and exercise judgment, tact, and diplomacy in handling sensitive information and situations
• Able to successfully interact with a community comprised of individuals and groups from an array of backgrounds, experiences, and communication styles
• Able to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners
• Able to learn and adapt to new technologies, systems, and processes
• Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
• Strong attention to detail and follow-up skills
• Strong customer service skills and phone and e-mail etiquette
• Able to utilize standard office equipment and multi-line telephone system
• Able to deal with multiple tasks or projects at one time meeting assigned deadlines
• Able to work varied schedule or overtime based on business needs

Pay

The salary range for this position is $16.13 to $19.45 per hour. Offers are based on relevant experience.

Benefits

• Medical, Dental, Vision
• 13 paid holidays
• Vacation
• Generous retirement plans
• Tuition waiver
• Wellness options

For more details, visit KSU Benefits.