Administrative Assistant - GME

About the role

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Graduate Medical Education (GME) Program at Memorial Health University Medical Center, part of HCA Healthcare. This role provides comprehensive administrative support to the GME leadership team, program directors, faculty, residents, and fellows in a fast-paced academic healthcare environment.

Responsibilities

• Provide administrative support to GME leadership, program directors, coordinators, and trainees.
• Coordinate meetings, schedules, educational conferences, and special events.
• Prepare correspondence, reports, meeting agendas, minutes, and presentation materials.
• Maintain accurate resident, faculty, and program records in accordance with Accreditation Council for Graduate Medical Education (ACGECME) requirements.
• Assist with onboarding, orientation, credentialing, and graduation activities for residents and fellows.
• Manage calendars, travel arrangements, and departmental communications.
• Monitor and maintain office supplies, equipment, and departmental files.
• Support recruitment activities, including interview scheduling and candidate communication.
• Ensure confidentiality of sensitive employee, resident, and organizational information.
• Assist with data entry, tracking, and reporting for accreditation and compliance purposes.
• Collaborate with internal departments and external partners to support educational initiatives and program operations.

Requirements

• High school diploma or GED required.
• Minimum of 2 years of administrative support experience required; healthcare administrative experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Benefits

Memorial Health University Medical Center offers a total rewards package that supports the health, life, career, and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health, and telemedicine services.
• Wellbeing support, including free counseling and referral services.
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

Note: Eligibility for benefits may vary by location.

About the organization

Memorial Health University Medical Center has provided quality healthcare services since 1955, serving 35 counties across southeast Georgia and southern South Carolina. Our 600+ bed hospital is a regional referral center for heart care, cancer care, trauma care, children's care, high-risk pregnancies, and high-risk newborn care. The hospital includes the region's only Level I trauma center and children's hospital, as well as the Savannah campus of Mercer University School of Medicine.

At Memorial Health, our "care like family" culture extends to our patients, our people, and our community. HCA Healthcare, our parent organization, has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times and has spent an estimated $3.7 billion in recent years on charitable care, uninsured discounts, and other uncompensated expenses.