Administrative Assistant (Generations)

Under the direction of the Generations Director, the Administrative Assistant provides administrative/clerical support to the Generations program.

Qualifications

• High School Diploma or GED is required.
• Minimum of two years related professional work experience within an office environment is required.
• Previous experience with a non-profit organization is a plus.

Responsibilities

• Clerical duties include typing of letters, memos, and reports using a computer; preparation and mailing of packets; creating newsletters/flyers; establishing and effectively using filing/retrieval systems; making copies; routing incoming/outgoing mail; and inputting data into database systems.
• Maintain up-to-date departmental resource files, community mailing lists, phone lists, form letters, and forms.
• Attend meetings and record minutes as requested.
• Assist in planning and organizing orientation and ongoing training for volunteers.
• Assist with the maintenance of records, preparation of reports covering attendance, transportation, and benefits for volunteers.
• Process all background checks.
• Maintain and compile departmental statistical reports and records using a computer.
• Maintain a calendar for the department and assist with arranging meetings, conferences, teleconferences, and travel.
• Keep supervisor informed of all issues in a timely and concise manner.
• Assist with special projects as assigned by the Director.
• Contribute to team effort by performing other duties as assigned.

This position does not include any supervisory responsibilities.

Skills & Abilities

• Knowledge of office procedures and troubleshooting.
• Good written and oral communication skills, including telephone skills and manners.
• Excellent customer service skills.
• Computer skills: word processing, spreadsheets, database management, email, calendar, and internet.
• Organizational skills to determine workload priorities and complete a variety of tasks in a timely manner.
• Skill to evaluate given information, research additional information needed, and compile it.
• Recordkeeping and writing skills to maintain accurate, up-to-date logs for easy retrieval.
• Ability to multitask in a busy environment.
• Ability to maintain confidentiality and objectivity.
• Ability to work as a team player and assist all employees as necessary.

Physical Requirements

• The noise level in the work environment is usually moderate, performed in a comfortable indoor facility.
• Requires frequent sitting, handling objects with hands, talking, hearing, and reaching.
• Requires occasional standing, walking, lifting/moving up to 20 pounds.
• Specific vision abilities required include close vision and color vision.

This is a non-smoking workplace/smoke-free environment.

Special Conditions

• Must have and maintain reliable transportation, valid vehicle registration, and state-appropriate level of insurance.

Pay

$18.09 - $19.90 per hour