Administrative Assistant - Gastroenterology

About the role

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Responsibilities

• Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel;
• Managing of calendars;
• Preparing documents and presentation materials;
• Processing invoices and reimbursements;
• Composing and/or transcribing correspondence/documents;
• Supporting departmental projects/activities;
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts;
• Answering telephones and providing related follow-through.

Qualifications

• High school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program;
• Experience in performing responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilizing business-related software to produce databases, spreadsheets, presentations, etc.;
• High-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment;
• Demonstrated effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through;
• Experience with coordination of travel and expense management.

Compensation Detail

Compensation range is $21.55 -$30.22 / hour. This vacancy is not eligible for sponsorship, and we will not sponsor or transfer visas for this position.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday, 8am - 5pm, with some flexibility. This is a hybrid position and must be located within 100 miles of the Rochester Mayo Clinic campus for on-site expectations based on business needs.

Weekend Schedule

N/A

International Assignment

No

Site Description

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about "EOE is the Law." Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.