Administrative Assistant | Full Time

General Summary

The Plant Operations Administrative Assistant supports daily department operations by coordinating communication, scheduling, records management, and workflow activities. This position serves as a key point of contact for residents, staff, and vendors while ensuring efficient and organized administrative support.

Responsibilities

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; escalate urgent or safety-related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow-up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Qualifications

• High School Diploma or equivalent required.
• Associate's degree in Business Administration, Office Management, or a related field preferred.
• Minimum 3–5 years of administrative support experience, preferably in a facilities, operations, maintenance, healthcare, senior living, or multi-department environment.
• Experience managing calendars, coordinating meetings, and supporting leadership-level staff.
• Prior experience with basic billing, handling invoices, and purchase documentation.

Pay

$20 – 25 per hour, based on experience.

Schedule

Monday – Friday, 8AM – 4PM.

Benefits

• Medical, Dental, Vision, Life and Disability Insurance – Benefits start on the first of the month following your date of hire.
• 401(k) with company match.
• Generous PTO, paid holidays, and tuition reimbursement.
• Support in your personal and professional growth.