Administrative Assistant - Full Time

Main Function

• Collect and distribute external mail and communications within the community.
• Collect monthly tenant rent payments and follow up with calls as needed.
• Process vendor invoices timely and accurately.
• Answer office calls and direct calls as needed.
• Maintain resident files ensuring they are kept current and confidential.
• Maintain current notes and records on electronic tenant platforms.
• Develop and maintain community relationships.
• Aid in managing all leases, including lease reminder letters.
• Perform all other duties as assigned.

Core Competencies

• Communication: Ability to write and speak clearly and concisely.
• Energetic: Ability to work with a sense of urgency and understand the importance of timely completion of projects and follow through.
• Detail Oriented: Ability to understand the details of a project and the importance of details and accuracy in completing tasks.
• Problem Solving Skills: Ability to find a solution for and to deal proactively with work-related problems.
• Decision Making: Ability to use good business judgement in making critical decisions.
• Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.
• Time Management: Ability to utilize the available time to organize and complete work within given timelines and work with a sense of urgency.
• Self-Motivated: Ability to be internally inspired to perform a task using one's own drive and initiative.
• Honesty, Integrity and Reliable: Ability to be truthful, credible and dependable in the workplace.
• Motivation: Ability to inspire others to reach a goal and to perform to the best of their ability.

Qualifications / Skills/ Abilities

• High School Diploma or equivalent.
• At least one (1) year administrative experience in an office setting.
• Ability to pass a background check and drug screening.
• Valid driver's license required.
• Efficiently operate assigned computer software and other equipment including but not limited to Microsoft Office Suite (Word, Excel, Power Point, etc.).

Work Environment

• This position is primarily in an office setting with a work schedule of 40 hours per week.
• This position is a full time, hourly, non-exempt position.
• Community Manager/Regional Manager will provide a work schedule to meet community needs.
• At times, weekly work schedules may vary and include evening hours or weekends depending on community needs.

Benefits

• Competitive Compensation.
• Annual Vacation and Sick Leave.
• Medical, Dental, Vision with additional ancillary options.
• 401K.
• Holidays.