Administrative Assistant, Front Desk

About the role

The Administrative Assistant, Front Desk, is responsible for ensuring all assigned duties are handled and completed in an accurate, timely, and productive manner. This position requires an enthusiastic person who can quickly adapt to the ever-changing environment and exhibits teamwork.

Responsibilities

• Process and distribute incoming mail to the appropriate employees.
• Maintain front desk security and visitor log.
• Maintain excellent customer service in person and via telephone, including directing and filtering calls as necessary.
• Support and promote company core values.
• Learn to process requests for credit and how to approve in the Business Central (BC).
• Follow established requirements for setting up lines of credit without approval by the Director of Accounting.
• Prepare expense accounts for approval and submit them for payment.
• Order lunches for the executive staff and set up the food when it is delivered.
• Affiliate with UPS and USPS mailings that are done by Sales Support.
• Assist with sales as required.
• Order supplies.
• Avoid tardiness and absenteeism.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.

Qualifications

• Minimum of a High School Diploma (or equivalent) and 0-2 years of clerical experience.
• Intermediate proficiency in Microsoft Office, internet, web-based, and job specific software applications.
• Strong skills in the Microsoft Office products, in particular Excel and Word with basic skills in PowerPoint and Access.
• Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Flexibility, attention to detail, prioritization, and excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside customers and vendors.
• Good judgment; knows when to escalate issues and when to try to resolve.
• Self-starter and ability to work with little direction.
• Excellent spelling, grammar, and written/oral communication skills.
• Ability to plan, organize, and manage multiple projects and set priorities.
• Ability to read and interpret general business documents.
• Ability to write routine reports and general business correspondence.
• Ability to work with peers and communicate basic concepts.
• Ability to solve practical problems through standardized solutions that require limited judgment.
• Must be eligible to work in the United States.
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check.

Skills and Abilities

• Intermediate proficiency in Microsoft Office, internet, web-based, and job specific software applications.
• Strong skills in the Microsoft Office products, in particular Excel and Word with basic skills in PowerPoint and Access.
• Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Flexibility, attention to detail, prioritization, and excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside customers and vendors.
• Good judgment; knows when to escalate issues and when to try to resolve.
• Self-starter and ability to work with little direction.
• Excellent spelling, grammar, and written/oral communication skills.
• Ability to plan, organize, and manage multiple projects and set priorities.
• Ability to read and interpret general business documents.
• Ability to write routine reports and general business correspondence.
• Ability to work with peers and communicate basic concepts.
• Ability to solve practical problems through standardized solutions that require limited judgment.

Benefits

Competitive pay range: $15.00 - $19.00/hr. Comprehensive benefits package includes Paid vacation, sick time, and holidays; 401(k) plan with company match; Medical, dental, and vision insurance; Short- and long-term disability plans; Life and accidental death & dismemberment insurance; Job referral bonus program.

Pay

$15.00 - $19.00/hr

Schedule

N/A