Administrative Assistant for Brain Health Network

University of South Carolina – Columbia, SC – Full-time, time-limited (12-month) staff position.

About the role

The Administrative Assistant for the Brain Health Network serves as the primary resource for departmental office coordination and administrative support. The role focuses on supporting day-to-day operational functions, operational coordination activities, patient communication/assistance, and office administration needs.

Responsibilities

• Provides administrative support, including maintaining calendars, coordinating meetings and conference-room schedules, preparing correspondence, maintaining files and records, and supporting departmental communications and workflow coordination. 35% of time
• Supports operational coordination activities by coordinating hiring, onboarding, training, and reappointment processes; assists with new-hire onboarding meetings, communicates required documentation, maintains confidential employee records, and supports operational communication. 25% of time
• Coordinates general office operations: ordering and maintaining office supplies, monitoring office equipment and operational needs, processing invoices, travel documentation, reimbursements, and other routine administrative functions. 25% of time
• Coordinates Brain Health Center desk coverage and scheduling by collaborating with students, staff, and volunteers to ensure front-desk support during operational hours; maintains coverage schedules, communicates updates, assists with training coordination, and serves as a point of contact for routine operational and customer-service matters. 10% of time
• Performs other duties as assigned; serves as an active member of the department team. 5% of time

Requirements

• High school diploma or GED
• Three or more years of job-related experience
• Excellent writing and editing skills
• Proficiency with Microsoft 365
• Ability to work independently and collaboratively on a multidisciplinary team
• Strong organizational skills and ability to manage multiple concurrent tasks while maintaining confidentiality
• Commitment to conducting business lawfully and ethically by adhering to compliance policies, procedures, and regulations

Preferred Qualifications

• At least three years of combined direct experience in administrative coordination, office administration, personnel coordination, customer service, and/or operational support functions

Benefits

Research Grant or Time-Limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Eligible benefits include:

• South Carolina Retirement plan
• State Insurance Programs
• Annual Leave
• Sick Leave

Pay

Anticipated hiring range: $44,296 – $64,229 per year.

Schedule

• Full-time (40 hours per week)
• Standard working schedule: 8:30 a.m. – 5:00 p.m.
• Must be willing to work a flexible schedule to meet the needs of the department