Administrative Assistant, Facilities

Responsibilities

• Performing scheduling tasks, administrative support for team/staff meetings, meeting notes, and documenting follow-up action.
• Responsible for logistics of department supply to include office and production equipment inventory.
• Align inventory to ensure delivery and ordering of required supplies to the department.
• Support budget, purchase orders and purchase request processes.
• Organize and schedule job trainings or activity for employees, support communication of schedules with data analysis.
• Administration of equipment planning to support facilities and production activities in the cleanroom and office settings.
• Utilize Excel, Word, PowerPoint in communication, tracking, and data analysis (inventory, percentages, SUM/AVG, Pivot Tables).
• Communicate with Arizona, Japan, Germany, and Taiwan business professionals daily.
• Ability to work onsite in North Phoenix location, Monday - Friday.

Qualifications

• Applicants must be legally eligible to work in the United States.
• Working knowledge of MS Office including MS Excel, data mining query skills.
• Bachelor’s degree required
• 2+ years of working experience in administrative or project coordinator role.
• Experience in an industrial or construction environment, working with vendors and deadlines is preferred.
• Experience with office administration, parts inventory, department communication, Excel/Word/PowerPoint.
• Strong communication skills, both written and verbal, including effective communication with all levels of management.
• Ability to work in a collaborative team environment including self-managing in completing multiple tasks, critical thinking, creativity, and problem solving.

Pay

Details about pay are not specified in the job posting.

Schedule

Standard work hours: Monday through Friday 8:00 AM to 5:00 PM or 9:00 AM to 6:00 PM.

Benefits

• Medical, Dental, and Vision Plans: Choose the options that best fit your and your family’s needs.
• Income-Protection Programs: Financial assistance during injury or illness.
• 401(k) Retirement Savings Plan: Secure your financial future with competitive employer contributions.
• Paid Time-Off Programs and Holidays: Recharge and spend quality time with loved ones.