Administrative Assistant, Environment

About the role

The Environmental Administrative Assistant supports environmental compliance and sustainability initiatives within the organization and Environmental Department. Key responsibilities include:

1. Maintain and organize environmental documentation, including permits, reports, and compliance records.
2. Cook up communication between environmental specialists, regulatory agencies, and internal departments.
3. Aid in the preparation and submission of environmental reports and permit applications.
4. Schedule and support environmental audits, stakeholder engagements, inspections, and meetings.
5. Track deadlines and ensure timely compliance with environmental regulations and company policies.
6. Manage data entry and maintain databases related to environmental monitoring and impact assessments.
7. Support the environmental team with general administrative tasks such as filing, correspondence, and record keeping.

Requirements

• High school diploma or equivalent required; associate degree or higher in environmental science, administration, or related field preferred.
• Proven experience in an administrative role, preferably within environmental or mining sectors.
• Strong interpersonal skills to facilitate effective collaboration on behalf of the environmental team.
• Basic understanding of environmental regulations and compliance requirements relevant to mining or similar experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management.
• Strong organizational skills with attention to detail and ability to manage multiple tasks simultaneously.

Preferred Qualifications

• Experience working with environmental management systems (EMS) or compliance software.
• Familiarity with industry-specific environmental regulations such as EPA standards or local mining environmental laws.
• Knowledge of health, safety, and environmental (HSE) practices within the oil and gas or mining industries.
• Excellent written and verbal communication skills to effectively liaise with regulatory agencies and internal teams.
• Ability to analyze and summarize environmental data to support reporting and decision-making.

Benefits

• Annual performance bonuses
• Affordable medical, dental and vision benefits for you and your family.
• Company-paid Life insurance, AD&D, Short- & Long-term Disability.
• 401(k) plan with employer contribution/match
• An Employee Share Purchase Plan with contribution matching
• Employee Assistance Program
• Paid time off, paid sick time and holiday pay
• Regular performance appraisals to acknowledge contributions, strengths and work well done.