Administrative Assistant (Entertainment Contracts)

About the Role

SAG-AFTRA is the iconic American labor union that represents approximately 160,000 media professionals. Employees support members by securing the strongest protections through negotiating wages, working conditions, health, and pension benefits. The union preserves and expands work opportunities, enforces contracts, and protects members against unauthorized use of their work.

Responsibilities

• Receive, triage, and distribute phone calls and mail.
• Maintain department files.
• Compile data and prepare reports.
• Prepare, distribute, and archive correspondence.
• Order and maintain supplies for the department, as well as coordinate repairs/replacement of equipment when requested.
• Schedule meetings and arrange video/teleconference calls.
• Assist in formulating agendas and draft/distribute meeting notices.
• Provide support in planning and implementation for activities and events.
• Prepare expense reports and assist in tracking budgets.
• Maintain calendars and assist in managing workflow and priorities.
• Coordinate travel arrangements.
• Assist with basic research and reporting on various issues.
• Maintain a general knowledge of procedures used in the department.
• Perform other duties as assigned.

Requirements

• Knowledge of new media technology and the ability to stay abreast of consumer electronic and media trends.
• Excellent analytical and problem-solving skills, with the ability to follow through.
• Must be a motivated self-starter with a track record of mastery in administrative support.
• Consistent professional and articulate telephone manner.
• Able to work with local and national member committees within SAG-AFTRA.
• Work independently and as part of a team.
• Discretion in handling sensitive and confidential matters.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency in PC software applications such as MS Word, Excel, Oracle; strong spelling and proofreading skills; database data entry.
• Able to prioritize and coordinate multiple tasks under daily deadlines.
• Highly organized and detail-oriented for multi-detailed workloads.
• Ability to adapt to a fast-paced work environment and work under pressure.
• Superlative interpersonal skills: high degree of patience and tact.
• Ability to cultivate respectful, strategic, and collaborative relationships with people from diverse backgrounds.
• Understanding and awareness of worker rights impacting SAG-AFTRA members.
• Hold yourself and others accountable for high performance and integrity.
• Capable of taking direction from more than one supervisor.
• Work in a challenging environment where constructive feedback is encouraged.
• Maintain regular and acceptable attendance as determined by SAG-AFTRA.
• Available and willing to work extended hours or weekends as needed.
• Available and willing to travel as required by business needs.

Qualifications

• High school diploma required; administrative assistant experience and/or equivalent combination of education and experience required.
• College degree or applicable college courses a plus.
• Previous support experience required; customer service experience preferred.
• Experience working with social media sites a plus.

Testing Requirements:

• Basic skills (spelling, math, grammar, and filing) – passing score: 76%.
• Microsoft Word and Excel tests (basic, intermediate, and advanced) – passing score: 76%.
• Typing test: 35 WPM.
• Writing test.

Benefits

• 35-hour work week.
• Colleagues passionate about the mission and their contributions.
• Balance between work and home life responsibilities.
• Affordable and comprehensive medical and dental plans.
• Generous pension plan.
• Employee discounts and perks.

Pay

The salary for this position is $28.00 per hour.

Schedule

This position operates on a 35-hour workweek schedule. A voluntary hybrid work schedule may be authorized, requiring a minimum of two to four days per week of in-office attendance.