Administrative Assistant – Emergency Medical Services

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions.

About the role

This position will provide administrative, technical, and general office support to the Emergency Medical Services. Support includes assisting with EMS office telephone and e-mail communications, maintenance of program and student records and databases, and other clerical duties associated with the program operations.

Responsibilities

• Assist with entering class schedules, procurement, and textbook orders.
• Receive and file course syllabi, checking for compliance with TCC standards.
• Maintain accurate/detailed files related to purchasing, expenditures, inventories, and student data.
• Keep accurate student files and meeting minutes.
• Maintain confidentiality as appropriate.
• Order, stock, and inventory supplies from the college warehouse for the pathway.
• Schedule appointments and meetings.
• Communicate with other departments throughout the college to process a variety of college documents.
• Utilize excellent customer service skills while interacting with a variety of constituencies such as students, faculty, staff and Administration.
• Assist with preparing adjunct faculty contracts.
• Triage students, internal, and external customers to assess and meet their needs.
• Prepare and send standard office correspondence and forms.
• Complete workloads and reassigned time form submissions.
• Other duties as assigned.
• May be required to perform other duties as assigned.
• May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Requirements

• Knowledge of and ability to use a variety of PC-based software, including Microsoft Office Suite.
• Ability to create and maintain moderately complex spreadsheets and databases using Microsoft Excel.
• Knowledge of internet search techniques.
• Ability to work independently.
• Ability to communicate effectively orally and in writing.

Preferred Qualifications

• Knowledge of EMS admissions processes.
• Knowledge of state regulations related to purchasing.
• Knowledge of VCCS student information system.

Pay

$16.83 per hour

Schedule

• Monday: 9:00 AM – 2:30 PM
• Tuesday–Friday: 9:00 AM – 3:30 PM
• Part-time, 29 hours per week