Administrative Assistant - Early Education Programs

Responsibilities

• Provides administrative support, including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
• Greets visitors and staff in person or via telephone, determines their needs, and directs them to the appropriate person or office.
• Processes, maintains, and files departmental records such as youth files, payroll, purchasing, work orders, and other documents.
• Maintains schedules and coordinates calendars for meetings and events; records, transcribes, and distributes meeting minutes.
• Assists in organizing events as needed.
• Makes travel arrangements and completes expense reports as required.
• Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.
• Completes departmentally specific administrative tasks as applicable per area of responsibility.
• Performs other duties as assigned by a supervisor to meet organizational needs.
• Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

Requirements

• Minimum of one year of administrative or clerical experience.
• If employed in the Cognitive Neuroscience department, Basic Life Support (BLS) certification within 90 days of hire or transfer.
• If employed in the Cognitive Neuroscience department, Collaborative Institutional Training Initiative (CITI) certification within 30 days of hire or transfer.

Qualifications

• High school diploma or equivalent is preferred.
• Knowledge of office administrative procedures, practices, and filing methods.
• High level of professionalism and interpersonal skills.
• Working knowledge of PC software applications, including Microsoft Office (PowerPoint, Excel, Word).
• Ability to communicate effectively with individuals at all levels in the organization and external business contacts while maintaining confidentiality.
• Ability to work independently, prioritize projects, meet deadlines, and multitask while maintaining quality standards.
• Proficient typing skills at a high rate of speed.

Benefits

• Reduced to no-cost visits for services performed by a Boys Town provider at a Boys Town location for employees and dependents enrolled in medical benefits.
• Low to zero-dollar co-pays on certain maintenance drugs through pharmacy benefits.
• No-cost mental health visits to an in-network provider.
• Generous 401K or 401K Roth match for retirement preparation.
• Tuition reimbursement.
• Parenting resources from experts and professional development opportunities.

About the Organization

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, Boys Town has grown from a small boardinghouse in Omaha, Nebraska, into one of the largest national child and family care organizations in the country. The addition of Boys Town National Research Hospital in 1977 expanded services into health care and research fields, offering more career opportunities to those looking to make a real difference.

Work Environment

• Relatively sedentary position in a normal office administrative environment with minimal exposure to physical risks.
• Use of office equipment such as a computer/laptop, monitor, keyboard, and general workstation setup.