Administrative Assistant, Day Habilitation

About the Role

The Administrative Assistant provides general administrative and clerical support to Opengate’s day habilitation programs. This role oversees the reception area, acts as a greeter, coordinates building logistics and scheduling, and assists with data input and review for the Day Habilitation programs.

Responsibilities

• Ensure orderly transition of program participants as they come and go from the building.
• Review daily attendance for Day Habilitation programs and follow up with Program Managers as needed.
• Ensure adequate supervision is available in the reception area.
• Greet visitors and maintain the sign-in book.
• Answer phones and direct calls.
• Accept orders and deliveries.
• Forward Day Habilitation reports to the daily Rounds Committee.
• Report maintenance-related issues in FIIX, as requested.
• Attend mandatory training sessions to remain in compliance with governmental and Opengate, Inc requirements.
• Follow federal, state, and local regulatory guidelines for a safe, healthy, and clean work environment; report health and safety concerns to the supervisor.
• Complete other tasks assigned by the supervisor.

Requirements

• High School diploma or GED required.
• One year of experience in an administrative assistant capacity.
• Proficient with Microsoft Office.
• Proficient keyboard skills, excellent written and verbal communication skills, and strong interpersonal skills.
• Ability to multitask and adapt to changing priorities and urgent events.
• Must maintain confidentiality of sensitive information and exercise discretion in handling all matters.

Physical Requirements

This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines. The role is primarily sedentary but requires some filing, including the ability to move files, open filing cabinets, and bend or stand as necessary.

Pay

$19.25 to $23.00 hourly, commensurate with job qualifications and work experience.