Administrative Assistant (contract)

Job Responsibilities

• Manage complex executive calendars, including scheduling and prioritizing meetings across multiple time zones
• Coordinate domestic and international travel logistics, including itineraries, accommodations, and ground transportation
• Process and track expense reports, reimbursements, and budget-related documentation with accuracy and timeliness
• Plan and coordinate meetings, conferences, and events, including preparation of agendas and supporting materials
• Serve as a primary point of contact for internal and external stakeholders, maintaining professionalism and discretion at all times
• Serve as a liaison between leadership and cross-functional teams, helping to facilitate communication and drive execution
• Manage procurement of office supplies, equipment, and vendor relationships as needed
• Provide general office and administrative support, including document preparation and correspondence
• Complete special projects and ad hoc assignments as directed by leadership

Requirements

• 5–7 years of administrative or executive support experience
• 5–7 years of experience with Microsoft Office tools including Outlook, Word, Excel, and PowerPoint
• 5–7 years of experience coordinating travel logistics and managing travel tools
• 5–7 years of experience processing expense reports and managing reimbursements
• Demonstrated experience supporting leaders with global or cross-functional responsibilities
• Proven track record of stability and longevity in previous administrative roles
• Experience in stakeholder-facing or people-facing support roles within large organizations
• Availability to commit to a minimum 12-month engagement, with preference for candidates available for the full 18-month tenure
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong calendar management skills with experience supporting senior or executive-level leaders
• Demonstrated experience coordinating complex domestic and international travel logistics
• Proficiency in managing expense reports and reimbursement processes
• Excellent written and verbal communication skills with a professional and polished presence
• Strong phone etiquette and ability to build rapport with stakeholders at all levels
• Highly organized with exceptional attention to detail and the ability to manage competing priorities
• Proactive and self-directed with the ability to anticipate needs and act with minimal supervision
• Comfortable working across global teams and supporting Central Time Zone business hours