Administrative Assistant (contract)

About the role

This contract position provides administrative support to a large, dynamic product design and experience team serving Microsoft. The role is employed by Allegis Global Solutions and is onsite‑primary in Redmond, WA, with a hybrid schedule (four days per week on campus). The assignment is for nine months and is classified as non‑exempt.

Responsibilities

• Manage complex executive and senior‑level calendars, including conflict resolution, prioritization, and accounting for travel time between buildings and campuses.
• Coordinate with multiple administrators across teams to schedule meetings and align availability efficiently.
• Provide comprehensive administrative support to a team of 50+ employees, handling a wide range of operational requests.
• Plan, coordinate, and execute team events, morale programs, and large‑scale meetings, including full catering and professional room setup.
• Support onboarding activities for new team members to ensure a smooth and welcoming experience.
• Coordinate and process business expense reports and procure goods, services, office supplies, and computer equipment.
• Manage vendor relationships and support facility operations as needed.
• Maintain organized team files, administrative records, and documentation with strong attention to detail.
• Serve as a primary point of contact for team inquiries, including hardware requests, general questions, and operational needs.
• Arrange and manage travel logistics for team members and leaders.
• Support conference‑room technology setup, hardware and workstation coordination, and basic operational troubleshooting.
• Complete special projects and ad‑hoc assignments as directed by team leadership.

Requirements

• 2–3 years of administrative support experience in a professional environment.
• Demonstrated experience managing complex calendars at the executive or senior leadership level.
• Proven track record supporting large teams of 50+ employees.
• Hands‑on experience coordinating team events, morale initiatives, and large‑scale meetings.
• Experience managing expense reporting, procurement, and vendor coordination.
• Background supporting onboarding activities and team operational workflows.
• Experience coordinating with multiple administrative professionals to align schedules and logistics.
• Proficiency with productivity and scheduling platforms; expert‑level complex calendar management.
• Strong organizational skills with exceptional attention to detail and situational awareness.
• Ability to multitask and manage competing priorities in a fast‑paced environment.
• Critical thinking and sound independent judgment with minimal supervision.
• Professional event planning and execution, including full catering and room‑setup coordination.
• Proficiency with Microsoft Outlook and calendar tools.
• Experience with expense management systems and procurement processes.
• Ability to learn and navigate workplace technology, conference‑room systems, and hardware setup.
• Strong written and verbal communication skills for cross‑functional collaboration.
• Customer‑service orientation with a growth mindset and adaptability to change.
• Database and file management with accurate record‑keeping practices.

Pay

$23.50 – $26.50 per hour (range may vary based on qualifications, experience, location, and internal equity).

Schedule

40‑hour work week; hybrid arrangement with four days per week on campus in Redmond, WA.

Benefits

• Medical, dental, and vision coverage
• Hospital plans
• 401(k) retirement plan – pre‑tax and Roth post‑tax contributions
• Company‑paid basic life and AD&D insurance (voluntary options available)
• Company‑paid short‑ and long‑term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Paid Time Off (PTO), Allegis Group Paid Family Leave, Parental Leave