Administrative Assistant – Construction & Maintenance Operations

About the role

Location: Greensboro/Winston Salem Area. Full-time, office-based position. Compensation negotiable based on experience.

We are seeking an experienced, highly organized, and proactive Administrative Assistant with a strong background in construction, property maintenance, or field service operations. This position requires hands-on experience coordinating schedules, managing multiple projects and work orders, and working directly with outside vendors and in-house maintenance technicians. The ideal candidate understands the fast-paced nature of construction and maintenance operations, can manage changing priorities, and takes ownership of projects from scheduling through completion.

Responsibilities

• Coordinate daily schedules for in-house maintenance technicians, outside contractors, and construction projects.
• Manage and track multiple work orders and projects, ensuring timely scheduling, progress, and completion.
• Communicate directly with vendors, technicians, property managers, and internal staff to coordinate work and resolve scheduling issues.
• Monitor vendor commitments, project timelines, and outstanding assignments to ensure accountability and follow-through.
• Adjust schedules and priorities to accommodate emergencies, delays, and changing operational needs.
• Maintain accurate project records, work order documentation, and communication updates.
• Proactively identify delays, anticipate next steps, and keep projects moving without constant supervision.

Requirements

• Previous experience in construction, property maintenance, or field service operations.
• Proven experience scheduling and coordinating outside vendors and in-house technicians.
• Experience managing multiple work orders, projects, and deadlines simultaneously.
• Strong understanding of construction and maintenance workflows, scheduling requirements, and project coordination.
• Exceptional organizational, communication, and problem-solving skills.
• Ability to work independently, take initiative, and adapt quickly to changing priorities.
• Proficiency in Microsoft Outlook and general office software.
• Experience with Service Fusion, CINC, or similar work order management software is a plus.