Administrative Assistant, Construction

Essential Functions

• Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc.
• Monitor the process for invoice production (by others) and track invoices through RK&K development and client review, approval, and payment
• Direct staff as needed to complete progress reports for inclusion in RK&K invoices
• Collect and review subcontractor invoices for inclusion in RK&K invoices
• Enter new projects and tasks into accounting system (Deltek) as required by the Project Manager
• Enter and update budgets for new and existing projects and tasks in Deltek
• Follow up on outstanding information pertaining to the setup of new projects and tasks
• Collect, scan and save all contracts, modifications, supplements, Notice to Proceeds, etc., for all active projects
• Manage time and expense reporting
• Collect and update subcontracts and Certificates of Insurance for subcontractors

Required Education And Experience

• A high school diploma or equivalent
• A minimum of three (3) years experience in contract support and administrative assistance
• Experience with document management related to contracts, etc.
• Strong computer skills with an emphasis on Excel, Word and Outlook
• Strong verbal and written communication skills
• Detail oriented, able to keep multiple activities organized digitally, and willing to work collaboratively with others
• Ability to work independently and to demonstrate good problem-solving skills is a must
• General understanding of various types of government contracts and working knowledge of overhead rates is a plus

Preferred Skills And Experience

• Deltek Vision experience
• Basic understanding of contracts and accounting
• Previous experience with PennDot and PA Turnpike