Administrative Assistant/Construction Administrator (Part-Time)

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and professionals, we bring diverse and talented people together to solve complex challenges in an employee-owned company that values sustainability, diversity, and collaboration.

About the role

This part-time position supports the Buildings Team in the Milwaukee, Wisconsin office, focusing on construction submittals and office administrative duties.

Schedule

• In office: Monday–Thursday, 9:30 am – 3:30 pm CST (flexible schedule)
• Fridays off
• 15–32 hours per week, depending on project needs

Responsibilities

• Update project work plans with job-to-date labor information to inform the team of current project performance.
• Participate in project meetings, recording upcoming deadlines and reminding the team of remaining tasks.
• Assist with scheduling and communicating project deadlines to the team.
• Process construction RFIs and submittals, including logging items and coordinating responses from designers and engineers.
• Prepare various written project materials such as business communications, marketing materials, reports, and technical specifications.
• Perform reception, administrative, and general office support for multiple project managers and engineers.
• Assist office visitors, including greeting them, preparing conference rooms, and ordering catering.
• Order and track office supplies.
• Plan and coordinate team-building events within the office and with clients.
• Assist with onboarding new employees.
• Coordinate building maintenance service providers.
• Assist with balancing workloads with coordinators in other offices.

Requirements

• Proficient in Microsoft Office (Outlook, Word, and Excel).
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision and interact effectively with individuals at all levels, both inside and outside the firm.
• Strong time management skills, with the ability to handle multiple priorities, balance short-term deadlines against long-term goals, and manage workloads efficiently.
• Attention to detail and problem-solving skills.

Pay

The hourly rate for this role is $20 per hour.

About Us

With a mission to understand, innovate, partner, and deliver, EXP provides engineering, architecture, design, and consulting services for the built and natural environments. Our heritage dates back to 1906, and today, thousands of professionals across EXP collaborate to create extraordinary experiences.