Administrative Assistant, Compliance

About the role

The Administrative Assistant for the Compliance Legal Group provides high-quality administrative support to attorneys and compliance professionals, helping to ensure the efficient day-to-day operation of a fast-paced and collaborative team.

Responsibilities

• Provide comprehensive administrative support to a team of attorneys and compliance professionals based in the United States
• Manage calendars and coordinate scheduling and logistics for in-person and virtual meetings across time zones
• Prioritize and manage competing calendars, deadlines, and administrative requests across multiple senior attorneys and stakeholders
• Partner with administrative professionals across the company to coordinate scheduling, meeting logistics, coverage, and cross-functional support
• Communicate via telephone and email professionally and serve as an initial point of contact for routine inquiries
• Cook up and maintain documents in electronic filing systems in accordance with record-retention and confidentiality requirements
• Afford special projects and ad hoc compliance initiatives as directed

Qualifications

• 1+ years of administrative or relevant professional experience
• Bachelor’s Degree
• Proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, CoPilot, and SharePoint

What we'll look for

• Solid work ethic with the ability to multitask successfully and meet multiple deadlines
• Excellent administrative and organizational skills with a high level of attention to detail
• Clear and professional oral and written communication skills, as well as strong interpersonal skills
• Demonstrated ability to manage tasks from initiation through completion
• Proven ability to exercise sound judgment, maintain strict confidentiality, and manage sensitive matters with professionalism and discretion
• Ability to work independently, collaboratively, and proactively
• Experience supporting Legal, Compliance, or other similar functions preferred