Administrative Assistant – College of Fine Arts & Communication

Position Title

Job Duties

Key Job Responsibilities

Department

Compensation

Required Qualifications

Preferred Qualifications

How To Apply

The Administrative Assistant provides front-line administrative and operational support to the School of Design & Communication and the Department of Music within the College of Fine Arts & Communication. This role serves as a primary point of contact for students, faculty, staff, and visitors while coordinating scheduling, events, communications, and equipment checkout. The position supports two dynamic academic units and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative environment.

• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

This is a unique position housed within the College of Fine Arts & Communication as a shared position between the School of Design & Communication and the Department of Music. A successful candidate for this position will be able to prioritize and manage a variety of administrative functions to support the staff, faculty, and students of the two different units.

Compensation

The Administrative Assistant is a .875 FTE, Typically 40 hours per week during the school year, 20 hours per week during the summer. Well-qualified candidates can expect a starting hourly wage of $18.28/hour commensurate with the candidate’s education, related experience, and qualifications. Eligible Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the University Staff Benefit Quick Guide. Use the Health & Retirement Contributions Estimator to calculate the estimated value of your compensation and benefits.

• Ability to work independently and as a member of a team
• Ability to prioritize and manage multiple competing tasks
• Strong critical thinking and problem-solving skills
• Strong written and verbal communication skills
• Experience in office management
• High school diploma or equivalent

Preferred Qualifications include Experience operating and maintaining camera and other recording equipment, Experience in event management, Experience with inventory and catalog management, Quick to learn new information management systems, Post secondary degree, and Experience interpreting and applying institutional or system policies.

How To Apply

To ensure consideration: Applications received by 07/24/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Preferred files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: Cover letter addressing qualifications and experience, Resume.