Administrative Assistant (CL-2), School of Social and Behavioral Sciences

About the role

The Administrative Assistant (CL-2) provides specialized support to the School of Social and Behavioral Sciences by processing and compiling information, preparing reports, and completing other specific administrative duties.

Responsibilities

• Serve as a point of contact over the phone, in person and online, for students, parents, faculty, staff and the general public.
• Answer questions as able or refer inquiries to appropriate person.
• Open, sort and distribute office mail.
• Process outgoing mail.
• Access department calendars; schedule and log appointments as necessary.
• Affiliate in event organizing or scheduling.
• Create, update and proofread various correspondence and documents.
• Maintain complex filing systems, including student and faculty files.
• Enter and manage information in department computer system; information may be of a confidential nature.
• Manage and reconcile independent budgets and financial records.
• Purchase office supplies and equipment when needed.
• Train and supervise student workers.
• Maintain knowledge of state and federal regulations pertinent to position.
• Possess intimate knowledge of entire institution.
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people.
• Perform other job-related duties as required.

Requirements

• High school graduate, with 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.
• General computer proficiency with Microsoft Office Suite.

Skills

• Intermediate Written Communication
• Intermediate Office Organization
• Intermediate Record & Data Processing
• Auditing & Data Reconciliation
• Advanced Interpersonal Communication
• Intermediate Responsibility
• Intermediate Organizational Knowledge

Benefits

Vacation days may not be approved during the following "black out" periods: two weeks before and two weeks after the starting date for the fall semester; one week before and two weeks after the starting date for the spring semester; and during the two-week period leading up to graduation.

Pay

$20.66/hour - $21.69/hour

Schedule

Monday - Friday, 8:30 AM - 5:00 PM