Administrative Assistant, Campus Safety (CL-2)

Job Summary

The Administrative Assistant, Campus Safety (CL-2) provides specialized office support to Campus Safety (e.g. guards, director, and associate directors) and their respective areas of responsibility.

Responsibilities

• Create correspondence, process and compile information, and exercise independent judgment
• Cook up calendars and events, and prepare reports
• Manage Marist University parking program including student and faculty permit applications, DCJS licensing, and visitor parking permits
• Manage Campus Safety officer payroll and leave balances
• Open, sort, and distribute office USPS and electronic mail
• Aid in event organizing or scheduling
• Create, update, and proofread various correspondence and documents
• Maintain complex filing systems, including student and faculty files
• Enter and manage information in department computer system
• Manage and reconcile independent budgets and financial records
• Train and supervise student workers

Qualifications

• High school graduate or equivalent
• 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work
• General computer proficiency with Microsoft Office Suite

Skills

• Intermediate Reception/Response
• Intermediate Calendar Manager
• Intermediate Event Organization
• Intermediate Written Communication
• Intermediate Office Organization
• Intermediate Record And Data Processing
• Intermediate Interpersonal Communication
• Advanced Judgment
• Intermediate Responsibility
• Intermediate Organizational Knowledge

About The Department/School

The safety and well-being of our students, faculty, staff and guests are always our priority in the Office of Campus Safety. Our team of full-time staff integrates itself into the overall educational mission of the University by fostering cooperation, professionalism, respect, and teamwork among the University community.

About Marist University

Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community.

Equal Employment Statement

Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community. Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups. Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.