Administrative Assistant - (City Hall)

Full-Time Administrative Assistant at City Hall, onsite. Annual salary of $40,844.00.

About the Role

This pivotal onsite role offers you a front-row seat to local governance, allowing you to make meaningful contributions to your community while interacting with diverse constituents. Immerse yourself in a dynamic office environment where teamwork meets innovation and every day brings new challenges to solve.

About the City of Fair Oaks Ranch

The City of Fair Oaks Ranch is a vibrant community located just northwest of San Antonio, blending the charm of the Hill Country with the convenience of nearby urban amenities. We take pride in our commitment to exceptional public service, fiscal responsibility, and preserving the natural beauty and unique character of our city. Guided by our core values of Community, Collaboration, and Ownership, we foster a professional and supportive work environment where innovation, integrity, and accountability thrive.

Responsibilities

As the Administrative Assistant in the City Manager's Office, you'll play a crucial role at the heart of Fair Oaks Ranch city operations, where your organizational skills will shine. Your responsibilities will include:

• Maintaining organized schedules
• Preparing vital correspondence and reports
• Delivering exceptional customer service to both residents and staff
• Coordinating meetings
• Assisting with special projects
• Ensuring seamless communication across departments

Requirements

To excel as the Administrative Assistant in the City Hall building, a strong foundation in city government operations, policies, and procedures is essential. You should possess a solid understanding of public administration principles, customer service excellence, and office management practices. Proficiency in advanced office software, including the Microsoft Office Suite and Adobe Acrobat, is required for effective communication and documentation. Success in this role demands exceptional oral and written communication skills for professional correspondence and presentations. You must demonstrate strong interpersonal relations, fostering effective working relationships across departments while being capable of independent and collaborative work. The ability to conduct research, analyze information, and creatively solve problems is crucial for navigating administrative and operational challenges. Additionally, managing multiple priorities and adapting to changing demands will be key. An aptitude for exercising discretion with confidential information and maintaining professionalism under pressure will support your effectiveness in this dynamic environment.

Knowledge and Skills

Knowledge of:

• City government operations policies and procedures.
• Principles and practices of public administration, customer service, and office management.
• Applicable federal, state, and local laws, regulations, and codes related to municipal governance.

Skills to:

• Effective oral and written communication including professional correspondence and presentations.
• Advanced use of office software (Microsoft Office Suite, Adobe Acrobat, etc.).
• Strong interpersonal relations with the ability to build effective working relationships across departments and work independently or within a team.
• Research, analysis, and problem-solving, particularly related to administrative and operational challenges.
• Capable of performing complex problem analyses and developing effective solutions to support organizational needs.

Ability to:

• Manage multiple priorities, deadlines, and complex projects effectively.
• Exercise discretion and sound judgment in handling confidential information.
• Adapt to changing priorities and work independently with minimal supervision.
• Maintain a high degree of professionalism under pressure.
• Exercise sound judgment and provide clear, practical solutions to complex challenges.

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Flexible Spending Account
• Competitive Salary
• Paid Time Off
• Texas Municipal Retirement System 7% mandatory contribution and 2:1 Match

All offers of employment with the City of Fair Oaks Ranch are contingent upon successful completion of a background check and drug screening. The City is committed to maintaining a safe and drug-free workplace and complies with all applicable federal, state, and local laws.