Administrative Assistant - CFTSS

About the role

Provide support to the Director of CFTSS/CMHRS, coordinating secretarial and administrative support.

Responsibilities

• Assist the Director of CFTSS/CMHRS in processing admissions and discharges in the CFTSS program.
• Perform secretarial duties including:
  • Screening referrals to ensure they meet minimum criteria for admission into the CFTSS program;
  • Entering referrals and referral information (e.g., demographic information, medical necessity) into AWARDS;
  • Running initial Medicaid eligibility;
  • Scheduling service intakes with families;
  • Other office duties as requested.
• Run reports in AWARDS with program information.
• Oversee treatment plan review schedule, receipt of one-time medical necessity form, and annual consents for services.
• Organize materials in preparation for meetings and conferences.
• Manage multiple tasks and bring these to successful conclusion; shift priorities as needed.
• Maintain information and documents in a confidential manner.
• Prioritize daily correspondence.
• Receive incoming telephone calls to the office and direct them as needed.
• Provide support to the CFTSS program and practice open communication and social responsibility.

Requirements

• High School diploma.
• Preference for further education in secretarial sciences.
• Previous supervisory experience in an office environment.
• Intermediate skills in Microsoft Word and Excel.

Abilities and Working Conditions

• Available to work a 20-hour work week.
• Ability to lift 25 pounds.
• Valid NYS driver’s license with a clean MVR.
• Willingness to respond to the needs of a culturally diverse population.
• Ability to be seated and use computer equipment for several hours a day.

Pay

$20–$24 an hour