Administrative Assistant, Career Catalyst

About the role

The Foundation for California Community Colleges is seeking an individual to join its Career Catalyst program. This role serves as an employer of record service, providing human resources and payroll services for work-based learning programs.

Responsibilities

• Facilitate hiring, time tracking, terminations, and payroll processes for employees participating in work-based learning programs.
• Represent administrative support for Career Catalyst Service, including monitoring the Salesforce ticketing system, performing password resets, tracking and auditing employment and worksite documentation, and assisting with client and employee training.
• Accurately and effectively enter data and audit the integrity of that data in Salesforce and Workday platforms.
• Generate reports as necessary.
• Support internal and external meetings by managing complex scheduling, monitoring for schedule conflicts, preparing agendas, coordinating agenda contributions from staff members, taking detailed notes, and following up on action items.

Requirements

• Relevant AA/AS, certifications, or equivalent work experience.
• Minimum of 12 months work experience in an administrative capacity in an office environment.
• Excellent record in customer service.
• Familiarity with human resources hiring, payroll, and termination processes preferred.
• Experience with Salesforce preferred.

Qualifications

• Mission-driven, passionate, and equity-minded individuals with a strong desire to impact and change people's lives for the better.
• Innovative, creative, collaborative, and entrepreneurial spirit.

Skills

• Robust attention to detail and problem-solving skills.
• Strong performance and collaborative team player.
• Takes pride in successful outcomes.

Benefits

• Competitive compensation, generous PTO, and paid holidays.
• Medical, dental, and vision plans, Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings.
• CalPERS retirement program and optional 403(b) and 457 Retirement plans.
• Carrot reproductive health and fertility support.
• Tuition reimbursement.
• Public Service Loan Forgiveness certified employer.

Pay

Budgeted Hourly Pay Range: $22.00 - $22.00

Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.

Schedule

Remote within California.