Administrative Assistant / Bookkeeper

About The Company

Our company is a leading provider in the lumber and building materials industry, committed to delivering high-quality products and exceptional customer service. With a strong presence in the Charleston, IL area, we pride ourselves on fostering a collaborative and inclusive work environment. Our team is dedicated to supporting the growth and success of our employees while maintaining the highest standards of integrity and professionalism. We believe in investing in our people and providing opportunities for career advancement within a dynamic industry.

About The Role

We are seeking a detail-oriented and proactive Administrative Assistant to support our Store Manager, lumberyard staff, and customers. This full-time, in-person position plays a vital role in ensuring the smooth daily operations of our lumberyard. The Administrative Assistant will handle various administrative tasks, including financial processing, inventory management, and customer service support. While based at the lumberyard, the role requires close collaboration with the corporate office team at KBC Headquarters. The ideal candidate will possess strong organizational skills, a sense of urgency, and the ability to multitask efficiently in a fast-paced environment. This position offers an excellent opportunity for individuals looking to grow their administrative and operational skills within a reputable organization. We welcome applicants with all experiences! This is a full-time in-person position, located in Charleston, IL.

Qualifications

• High school diploma or equivalent
• Administrative and order processing experience
• Highly organized with precise attention to detail
• Experience with Bistrack, Microsoft Word, Excel, accounts payable, and accounts receivable (preferred but not required)
• Understanding of basic bookkeeping functions (A/P and A/R, etc.)
• Knowledge of deadlines and a sense of urgency to complete tasks with minimal supervision
• Ability to multi-task effectively
• Strong communication and math skills
• Team-player mindset with a willingness to learn and collaborate

Responsibilities

• Preparing daily bank deposits, performing bank reconciliations, and taking deposits to the bank
• Ensuring invoices are processed accurately and on time, adhering to discounts offered
• Properly filing and organizing incoming delivery tickets or transfers
• Receiving incoming inventory from vendors and other stores into the point-of-sale system
• Processing customer payments on accounts, applying payments correctly, and reviewing delinquent accounts
• Tracking donations throughout the year accurately
• Occasionally assisting with coverage at the sales counter when needed
• Submitting invoices for payment in accordance with check run dates and discount deadlines, ensuring proper documentation (purchase order numbers, vendor selection, general ledger coding)
• Reviewing sales tax on daily transactions to confirm accuracy
• Performing general office tasks such as filing, answering phones, and administrative support
• Collaborating daily with the corporate office team to ensure seamless operations
• Performing other duties as assigned by the Store Manager and leadership team

Benefits

• 401(k) plan with company match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Health Savings Account (HSA)
• Health Reimbursement Account (HRA)
• Supplemental Insurance options
• Paid Time Off (PTO)