Administrative Assistant/Bookkeeper

About the role

Cardinal is seeking a detail-oriented and organized Administrative Assistant/Bookkeeper to join our dynamic and growing team. This position will provide administrative support to the Office Manager and assist the Accounting Department with day to day financial operations, including Accounts Payable, bookkeeping, and general accounting tasks.

Responsibilities

• Answer and direct incoming phone calls and emails
• Maintain office records, files, and correspondence
• Assist the Office Manager with daily operations and special projects
• Support project administration and document management
• Process and manage Accounts Payable
• Review vendor invoices and ensure timely payment processing
• Reconcile vendor statements and resolve discrepancies
• Support month-end and year-end accounting processes
• Maintain accurate financial and records
• Assist the Accounting Department with data entry, account reconciliations, and reporting
• Support payroll administration as needed

Qualifications

• High school education or equivalent; Associate’s degree in accounting or related field preferred
• Two or more years of administrative, bookkeeping, or accounting experience
• Knowledge of Microsoft Office
• Knowledge of Accounts Payable procedures and general accounting principles
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities
• Experience in engineering, surveying, architecture, or construction-related industries is a plus
• Experience with Deltek Ajera is highly preferred

Requirements

• Must be able to lift and carry or otherwise move 25/50/80 pounds regularly/occasionally
• Must be able to drive a vehicle safely regular/occasionally
• Must be able to deal effectively and reasonably with stress in the workplace without lost time or undue strain
• Must be able to sit, walk, talk, and hear for extended periods of time
• Must be able to type/key-in data and answer telephones frequently as needed
• Must have specific vision abilities including close vision, distance vision, color vision, depth perception, and ability to focus
• Must be able to see and respond to dangerous situations
• Must be able to wear personal protective gear regularly/occasionally
• Physical ability work including bending, squatting, reaching, stretching, sitting, standing, running, and climbing stairs
• Must adhere to company policies, safety plan, and the project safety plan