Administrative Assistant/Billing Clerk - Wabash Valley Service Company - West Liberty, IL
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections that have real specific content. We need to parse the posting.
Let's extract:
- About the role: maybe summary statement? The posting includes "Summary Statement Under the direction of the Location Manager, responsible for performing clerical and accounting/billing duties, filing, compiles data and prepares invoices and bills by performing the following duties." That's about the role.
- Responsibilities: Essential Job Functions list (bullets). Also Other Job Functions maybe.
- Requirements: list of requirements (education, experience, skills, etc.)
- Qualifications: maybe same as requirements? But we can combine? The instruction: Use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which sections have content.
We have:
- About the role: summary statement.
- Responsibilities: essential job functions (list) and other job functions.
- Requirements: education/experience, skills, etc.
- Qualifications: maybe not separate; could be same as requirements. But we could treat "Requirements" as qualifications. However we need to avoid duplicate thin sections. Could combine Requirements and Qualifications into one? But headings are predefined; we can choose to include only those with content. If we think qualifications are covered in requirements, we could omit Qualifications heading.
- Skills: maybe we can extract skills from requirements: computer programs, attention to detail, communication, etc. Could make a Skills section.
- Benefits: definitely present: pension, medical, dental, vision, life insurance, supplemental plans, PTO, holidays, 401(k) matching, EAP.
- Pay: salary range $17.00 - $20.50 /HR. Also mention actual compensation based on experience etc. So we have pay info.
- Schedule: maybe not explicit; mentions may be required to work extended hours beyond normal to meet seasonal demands. That's schedule info? Could be considered schedule. But it's not explicit schedule like full-time, part-time, shift. Might be considered schedule info. However we should only include if posting actually states them. It says "May be required to work extended hours beyond those considered “normal” to meet seasonal demands." That's schedule-related. Could include Schedule section with that note.
We must not include boilerplate like EEO, etc. Remove those.
We must not repeat job title as heading.
We must not include Job ID/requisition numbers.
We must preserve all substantive information; do not invent or summarize away detail.
We need to output only HTML fragment, no /, no markdown fences.
We need to use for section headings, - for any list of duties/requirements/benefits, and
for prose.
We need to ensure we don't create empty sections.
Let's structure:
About the role
Under the direction of the Location Manager, responsible for performing clerical and accounting/billing duties, filing, compiles data and prepares invoices and bills by performing the following duties.
Responsibilities
- Utilizes Agvance software to complete purchase orders, sales tickets, and charge slips, to compile needed data and transmit to the main office.
- Enter information into computer utilizing Agvance, Excel, Word and Outlook as needed.
- Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.
- Prepares credit memorandums to indicate returned or incorrectly billed merchandise.
- Prepares credit forms for customers.
- Prepares inventory data and transmits to main office.
- Answers telephone in a professional manner and relays calls or messages to fellow employees.
- Greets customers entering the office and assists or directs as needed.
- Must be able to communicate with customers well and be able to track and explain prepay and deferred programs.
- Responsible for taking payments and bank deposits and balancing with audit trail
- Assist Salespeople to properly record and report prepay contracts and pricing.
- Maybe required to cross-train and substitute for other office positions on occasion.
- Maybe required to run local errands.
- Performs all other duties as assigned.
Note: The text "Preforms" maybe typo but we keep as is? It says "Preforms all other duties as assigned." We'll keep exactly.
Requirements
- Normally requires an Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
- Must have a polite personality, good phone etiquette and be able to take messages accurately.
- Understanding and experience with reconciliation, accounts payable and receivable, inventory, internal controls, petty cash, and billing.
- Demonstrate the ability to work independently and in a team-oriented environment.
- Proven professional communication and customer service skills.
- Proven computer and “attention to detail” skills and the ability to use the computer to enhance business processes.
- Must be able to efficiently run computer programs such as Agvance billing, FBS, Excel, Word, and Outlook.
- Must have and maintain a valid driver’s license and satisfactory driving record.
- May be required to work extended hours beyond those considered “normal” to meet seasonal demands.
But note the last item about extended hours could be schedule; but we already placed in Requirements. Might be better to move to Schedule section. However the requirement list includes that as a requirement; but we could still keep it there. However we might want a separate Schedule section for clarity. The instruction: Prefer a few substantive sections over many thin ones. So maybe we keep it in Requirements.
But we also have Benefits section.
Benefits
- Fully funded pension.
- Medical, dental, vision, and life insurance.
- Supplemental plans: accident, critical illness, disability, hospital indemnity, and identity theft protection.
- Generous paid time off (PTO) and paid holidays.
- 401(k) plan with company matching.
- Free Employee Assistance Program (EAP).
We also have a note: "Benefits eligibility may vary depending on the position." That's substantive; we should include as prose maybe.
Add Benefits eligibility may vary depending on the position.
Pay section:
Pay
Salary range: $17.00 - $20.50 per hour. Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.
We should not include "We are an equal opportunity..." etc.
We should also maybe include a short paragraph about location? The posting includes LOCATION: West Liberty REPORTS TO: Location Manager STATUS: Non-Exempt SALARY RANGE: ... We already used salary range. Could include location as prose under About the role? But we already have About the role summary. Could add location info as a short p under About the role or separate? The instruction: do not put Job ID/requisition numbers as headings — fold minor metadata into a short or drop it. So we could include location and reports to as a short p under About the role or maybe a separate "About the role" includes that.
Let's incorporate location and reporting line into About the role paragraph.
Thus About the role paragraph: "Located in West Liberty and reporting to the Location Manager, this non-exempt position is responsible for performing clerical and accounting/billing duties, filing, compiles data and prepares invoices and bills."
We need to preserve all substantive information: we must not lose any. Let's list all substantive info from posting:
- FS brand description (maybe not needed for job posting? It's about company; could be considered About the role? It's generic company description. Might be considered boilerplate? It's not directly about the role but about company. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The FS brand description is not boilerplate but maybe considered company overview; could be kept as part of About the role? It's not about the role specifically but about the company. Might be considered relevant but not required. However we need to preserve ALL substantive information. Does that include company description? Likely yes, as it's part of the posting. But we could incorporate it into About the role as a brief intro.
Let's extract company description:
"The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good."
That's substantive. We'll include that as a paragraph under About the role maybe before the role summary.
Thus About the role section could have multiple paragraphs: first the company description, then the role summary.
We must use
for prose. So we can have multiple
inside the section.
Now Responsibilities: we have essential job functions and other job functions. We'll combine into one list.
Requirements: we have education/experience, personality, phone etiquette, understanding/experience with reconciliation etc., ability to work independently/team, proven communication/customer service, proven computer and attention to detail, ability to run programs, valid driver's license, may be required to work extended hours.
We also have "Must be able to efficiently run computer programs such as Agvance billing, FBS, Excel, Word, and Outlook." Already included.
We also have "Must have and maintain a valid driver’s license and satisfactory driving record."
We also have "May be required to work extended hours beyond those considered “normal” to meet seasonal demands."
We also have "Must be able to communicate with customers well and be able to track and explain prepay and deferred programs." That's actually in Essential Job Functions (we included). Good.
We also have "Responsible for taking payments and bank deposits and balancing with audit trail" (included).
We also have "Assist Salespeople to properly record and report prepay contracts and pricing." (included).
We also have "Maybe required to cross-train and substitute for other office positions on occasion." (included).
We also have "Maybe required to run local errands." (included).
We also have "Performs all other duties as assigned." (included).
Now Benefits: we have fully funded pension, comprehensive benefits package includes medical, dental, vision, life insurance, supplemental plans like accident, critical illness, disability, hospital indemnity, identity theft protection. Paid time off (PTO) and paid holidays. 401(k) plan with company matching. Free Employee Assistance Program (EAP). Benefits eligibility may vary depending on the position. Also "Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions." That's pay.
Now Pay: we have salary range $17.00 - $20.50/HR.
Now Schedule: we might not have explicit schedule; but we have "May be required to work extended hours beyond those considered “normal” to meet seasonal demands." That's schedule-related but we already placed in Requirements. Could we move it to Schedule section? But then we would duplicate if we keep in Requirements. Better to have a Schedule
- for any list of duties/requirements/benefits, and
for prose. We need to ensure we don't create empty sections. Let's structure:
About the role
Under the direction of the Location Manager, responsible for performing clerical and accounting/billing duties, filing, compiles data and prepares invoices and bills by performing the following duties.
Responsibilities
- Utilizes Agvance software to complete purchase orders, sales tickets, and charge slips, to compile needed data and transmit to the main office.
- Enter information into computer utilizing Agvance, Excel, Word and Outlook as needed.
- Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.
- Prepares credit memorandums to indicate returned or incorrectly billed merchandise.
- Prepares credit forms for customers.
- Prepares inventory data and transmits to main office.
- Answers telephone in a professional manner and relays calls or messages to fellow employees.
- Greets customers entering the office and assists or directs as needed.
- Must be able to communicate with customers well and be able to track and explain prepay and deferred programs.
- Responsible for taking payments and bank deposits and balancing with audit trail
- Assist Salespeople to properly record and report prepay contracts and pricing.
- Maybe required to cross-train and substitute for other office positions on occasion.
- Maybe required to run local errands.
- Performs all other duties as assigned.
Requirements
- Normally requires an Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
- Must have a polite personality, good phone etiquette and be able to take messages accurately.
- Understanding and experience with reconciliation, accounts payable and receivable, inventory, internal controls, petty cash, and billing.
- Demonstrate the ability to work independently and in a team-oriented environment.
- Proven professional communication and customer service skills.
- Proven computer and “attention to detail” skills and the ability to use the computer to enhance business processes.
- Must be able to efficiently run computer programs such as Agvance billing, FBS, Excel, Word, and Outlook.
- Must have and maintain a valid driver’s license and satisfactory driving record.
- May be required to work extended hours beyond those considered “normal” to meet seasonal demands.
Benefits
- Fully funded pension.
- Medical, dental, vision, and life insurance.
- Supplemental plans: accident, critical illness, disability, hospital indemnity, and identity theft protection.
- Generous paid time off (PTO) and paid holidays.
- 401(k) plan with company matching.
- Free Employee Assistance Program (EAP).
Benefits eligibility may vary depending on the position.
Pay section:Pay
Salary range: $17.00 - $20.50 per hour. Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.
We should not include "We are an equal opportunity..." etc. We should also maybe include a short paragraph about location? The posting includes LOCATION: West Liberty REPORTS TO: Location Manager STATUS: Non-Exempt SALARY RANGE: ... We already used salary range. Could include location as prose under About the role? But we already have About the role summary. Could add location info as a short p under About the role or separate? The instruction: do not put Job ID/requisition numbers as headings — fold minor metadata into a shortor drop it. So we could include location and reports to as a short p under About the role or maybe a separate "About the role" includes that. Let's incorporate location and reporting line into About the role paragraph. Thus About the role paragraph: "Located in West Liberty and reporting to the Location Manager, this non-exempt position is responsible for performing clerical and accounting/billing duties, filing, compiles data and prepares invoices and bills." We need to preserve all substantive information: we must not lose any. Let's list all substantive info from posting: - FS brand description (maybe not needed for job posting? It's about company; could be considered About the role? It's generic company description. Might be considered boilerplate? It's not directly about the role but about company. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The FS brand description is not boilerplate but maybe considered company overview; could be kept as part of About the role? It's not about the role specifically but about the company. Might be considered relevant but not required. However we need to preserve ALL substantive information. Does that include company description? Likely yes, as it's part of the posting. But we could incorporate it into About the role as a brief intro. Let's extract company description: "The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good." That's substantive. We'll include that as a paragraph under About the role maybe before the role summary. Thus About the role section could have multiple paragraphs: first the company description, then the role summary. We must use
for prose. So we can have multiple
inside the section. Now Responsibilities: we have essential job functions and other job functions. We'll combine into one list. Requirements: we have education/experience, personality, phone etiquette, understanding/experience with reconciliation etc., ability to work independently/team, proven communication/customer service, proven computer and attention to detail, ability to run programs, valid driver's license, may be required to work extended hours. We also have "Must be able to efficiently run computer programs such as Agvance billing, FBS, Excel, Word, and Outlook." Already included. We also have "Must have and maintain a valid driver’s license and satisfactory driving record." We also have "May be required to work extended hours beyond those considered “normal” to meet seasonal demands." We also have "Must be able to communicate with customers well and be able to track and explain prepay and deferred programs." That's actually in Essential Job Functions (we included). Good. We also have "Responsible for taking payments and bank deposits and balancing with audit trail" (included). We also have "Assist Salespeople to properly record and report prepay contracts and pricing." (included). We also have "Maybe required to cross-train and substitute for other office positions on occasion." (included). We also have "Maybe required to run local errands." (included). We also have "Performs all other duties as assigned." (included). Now Benefits: we have fully funded pension, comprehensive benefits package includes medical, dental, vision, life insurance, supplemental plans like accident, critical illness, disability, hospital indemnity, identity theft protection. Paid time off (PTO) and paid holidays. 401(k) plan with company matching. Free Employee Assistance Program (EAP). Benefits eligibility may vary depending on the position. Also "Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions." That's pay. Now Pay: we have salary range $17.00 - $20.50/HR. Now Schedule: we might not have explicit schedule; but we have "May be required to work extended hours beyond those considered “normal” to meet seasonal demands." That's schedule-related but we already placed in Requirements. Could we move it to Schedule section? But then we would duplicate if we keep in Requirements. Better to have a Schedule