ADMINISTRATIVE ASSISTANT, BILINGUAL

Job Description

The Bilingual Administrative Assistant will offer back-of-the-house, general administrative and operations support and act as a key liaison between Agricultural, Production, Office, and Hospitality Teams.

• Support the Administrative Manager, Payroll & HR Administrator, and Accounts Payable / Accounts Receivable Administrator, Production Manager, and Marketing & Sales Manager with general administrative duties including but not limited to:
• Providing exemplary customer service, answering phones, taking messages
• Taking, processing, following up on orders; packing and shipping as needed
• Creating and maintaining paper and electronic files; moving to electronic as able
• Affirm compliance regarding Organic Certifications via OTCO (Oregon Tilth Certified Organics) including any paperwork, renewals, and annual inspections
• HR support including new hire on-boarding, processing, filing and follow-ups
• Payroll support
• Accounts Receivable support
• Accounts Payable support
• Tracking sales data (creates spreadsheets)

• Bilingual (Spanish/English) liaison between Agricultural, Production, Office, and Hospitality Teams, including:
• Facilitating trainings
• HR meetings
• Written translations of documents
• Maintaining inventory, production logs & compliance paperwork

• Assist the Custom Milling Coordinator with seasonal (esp. October-January) harvest duties:
• Scheduling custom olive milling olive drop off appointments and olive oil pickups
• Assisting clients with contracts and compliance paperwork
• Invoicing and managing payments for services
• Maintaining paper and digital files

• Cook up and support activities involved in the implementation and set up of events
• Special projects and other duties and responsibilities as needed and/or assigned

Qualifications

• Bilingual English/Spanish essential
• Minimum 1 year experience in administrative role
• BA in business, sales, marketing or similar; or equivalent relevant experience
• Highly organized and efficient; excellent time management and organization skills
• Detail oriented; ability to prioritize, efficiency with process, and attention to detail and accuracy of work
• Excellent oral and written communication skills
• Ability to maintain confidentiality and ethical handling of sensitive information
• Ability to work both independently and with a team
• Versatility, flexibility and ability to adapt in an evolving work environment with enthusiasm
• Must have a valid driver’s license and be insurable under GROF's insurance

Desired Skills

• Intermediate skills in MS Office (Excel, Outlook, Word, PowerPoint) and Google Docs
• Experience with Mac OSX
• Ability to operate front end and back end of POS and e-commerce systems such as Square and/or Shopify
• Intermediate math skills
• Ability to engage with the public in personable, approachable manner
• Experience with HR & labor law compliance
• Experience with and/or passion for organic farming, gourmet foods and organic products

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Ability to work in a standard office setting and to use standard office equipment, including a computer, and to travel and attend events at various sites
• Strength to lift and carry materials weighing up to 25 pounds
• Position includes extensive standing and walking, and considerable bending
• Ability to work a flexible schedule including occasional weekends

Compensation

This position is: hourly, $20/hr +

Benefits

• Full-time employees of Gold Ridge Organic Farms are eligible for benefits including an employee discount, PTO, paid holidays, and to enroll in the company-sponsored 401k plan, once eligibility requirements have been met

Gold Ridge Organic Farms is an equal opportunity employer and makes employment decisions on the basis of merit. We provide equal employment opportunities for all applicants and employees. We do not unlawfully discriminate on the basis of race, color, religion, sex, national origin, ancestry, age, medical condition, disability, marital status, sexual orientation, or any other legally protected criteria, or any other consideration made unlawful by federal, state, or local laws. We also prohibit unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

Deadline

this job's deadline has passed