Administrative Assistant, Automotive

Summary

The Administrative Assistant will oversee daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude.

Duties and Responsibilities

- Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies - Transcribing minutes from meetings/conference calls into actions and following up for completion or escalations accordingly - Maintaining SOPs and working instructions to ensure they are always up-to-date and distributing them between the team both onshore and offshore - Checking the invoice portal and maintaining follow-ups on outstanding invoices with operators - Making travel arrangements, such as booking flights, cars, and making hotel/reservation reservations - Following up on meeting tasks and completion - Updating vendor management documentation, reporting, and scorecards, which are updated by both vendors and distributed among the management team - Organizing and preparing meeting schedules for various departments

Educational Background / Work Experience

- Associate's degree in Business Administration preferred - 2-3 years of clerical, secretarial, or office experience - Data entry experience - Working knowledge of general office equipment

Skills & Competencies

- Excellent organization and computer skills - Attention to detail - Desire to be proactive and create a positive experience for others - Ability to work to deadlines, frequent changes, and new priorities - Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred - Excellent written and verbal communication skills - Ability to complete complex administrative tasks with minimal supervision - Comfortable with routine shifts in demands - High degree of attention to detail

Physical and/or Mental Requirements / Working Conditions

While performing the duties of this job, the employee uses his/her hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. The vision requirements of this job include close vision and distance vision.

At Will Employment

DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.

Pay Range

The expected base pay range for this position is $20.75 to $27.75. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Benefits

Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

Equal Employment Opportunity

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law.