Administrative Assistant - Automated Manufacturing

Job posting closes October 6, 2026. Number of openings: 1.

About the role

To provide clerical and administrative support.

The Administrative Assistant provides high-level administrative support to department leadership by managing calendars, coordinating meetings, and handling correspondence, while also overseeing office operations, records management, and departmental budgets or purchasing requests. This role serves as a primary point of contact for faculty, staff, students, and the public, addressing inquiries, resolving scheduling conflicts, and ensuring smooth day-to-day departmental functioning. Additionally, the position often supervises or trains lower-level administrative staff, coordinates special projects or events, and ensures compliance with college policies and procedures related to documentation, reporting, and institutional processes.

Responsibilities

• Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
• Communicates program information and assists students.
• Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
• Gathers, compiles, and enters data, producing routine and specialized