Manufacturing Administrative Assistant

About the role

Essity Professional Hygiene North America is currently searching for a Manufacturing Administrative Assistant located at our manufacturing facility in Menasha, WI. The Human Resources Administrator provides comprehensive administrative and operational support to the manufacturing facility. This role serves as a key point of contact for employees, supervisors, Human Resources, Payroll, and Union representatives.

Responsibilities

• Payroll Administration
  • Process and maintain weekly payroll utilizing the UKG Dimensions timekeeping system.
  • Review employee timecards for accuracy, attendance exceptions, missed punches, overtime, and schedule adherence.
  • Collaborate with supervisors to resolve payroll discrepancies prior to payroll submission.
  • Maintain payroll records in accordance with company policies and legal requirements.
  • Support audits and provide payroll-related reports as requested.
• Union Contract Administration
  • Apply union contract provisions related to payroll, attendance, overtime distribution, vacation scheduling, holiday pay, and shift differentials.
  • Ensure payroll practices comply with collective bargaining agreement requirements.
  • Assist in answering employee questions regarding pay, seniority, attendance, and contract-related provisions.
  • Partner with Human Resources and site leadership to resolve payroll-related union issues.
• Leave of Absence & FMLA Administration
  • Coordinate and track employee leave requests, including Family and Medical Leave Act (FMLA) cases.
  • Maintain accurate leave records and documentation while ensuring confidentiality.
  • Assist employees with leave-related paperwork and communication requirements.
  • Partner with Human Resources to ensure compliance with federal, state, and company leave policies.
• Scheduling & Administrative Support
  • Support department managers with meeting scheduling, reporting, document preparation, and administrative tasks.
  • Prepare and distribute site communications, notices, and employee correspondence.
  • Manage office supplies and maintain organized administrative records.
  • Write purchase requisitions, enter purchase orders into SAP system, and prepare annual blanket order requisitions.
  • Manage food and drink contractors for cafeteria and break rooms.
• Recruiting & Hiring Support
  • Coordinate hourly production recruiting activities.
  • Schedule candidate interviews and facilitate communication between candidates and hiring managers.
  • Assist with candidate tracking, pre-employment requirements, and onboarding activities.
  • Support job postings, recruitment events, and workforce staffing initiatives.
  • Maintain recruiting records and ensure a positive candidate experience.

Requirements

• High school diploma or equivalent; Associate degree preferred.
• 3+ years of administrative experience in a manufacturing, industrial, or unionized environment.
• Experience processing payroll and timekeeping using UKG Dimensions or similar workforce management systems.
• Knowledge of payroll practices, attendance tracking, and timekeeping procedures.
• Experience supporting FMLA and leave administration processes.
• Experience supporting recruiting and interview scheduling.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

Qualifications

• Experience in a unionized manufacturing environment.
• Knowledge of collective bargaining agreements and payroll-related contract administration.
• Familiarity with HRIS and payroll systems.
• Experience supporting employee onboarding.
• Knowledge of SAP purchasing systems.

Benefits

• United Healthcare PPO / EyeMed Vision Insurance / Delta Dental Insurance
• Wellness program provided through RallyHealth
• Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match and annual employer base contribution
• Company paid Basic Life, AD&D, short-term and long-term disability insurance
• PTO offering with Paid Holidays
• Scholarship program for children of Essity employees