Administrative Manufacturing Assistant

About the role

The Facilities Administrative Assistant provides critical administrative support to the maintenance department by managing callouts and timekeeping for union hourly employees, maintaining accurate records, coordinating training and onboarding activities, and ensuring smooth day-to-day operations. This role supports both maintenance and operational teams through effective communication, organized documentation, and proactive coordination of schedules, meetings, and workflow processes.

Responsibilities

• Manage callouts for maintenance staff and communicate promptly and clearly with mechanics, electricians, and other maintenance personnel.
• Notify supervisors and superintendents when mechanics or electricians incur occurrences and prepare discipline forms to be issued in accordance with established procedures.
• Collect and track discipline documentation from supervisors once issued, maintaining accurate and confidential records.
• Maintain accurate records of employee attendance and timekeeping in Kronos or similar time and attendance systems.
• Track emergency vacations,