Administrative Assistant

What You’ll Do

• Increase stakeholder productivity by handling administrative tasks (such as, travel arrangements, expense reporting, calendar management, interacting with vendors and clients, email correspondence, etc.)
• Provide scheduling support to multiple individuals (appointment, calendar and meeting management)
• Complete administrative processes (ex. time and expense reports)
• Prepare domestic and international travel logistics (itineraries, visas, etc.)
• Cook up administrative support for internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.)
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials)
• Support a diverse range of stakeholders amid shifting priorities, complex scheduling and travel demands, and a variety of communication styles
• Demonstrate discretion and confidentiality while navigating high volumes of complex/sensitive information
• Address problems and troubleshoot with internal and external stakeholders
• Handle special projects with demanding deadlines
• Front desk reception back-up (answering phones, greeting visitors, handling deliveries)

What You’ll Bring

• A high school diploma required. Post-secondary education or Associate’s/Bachelor’s degree preferred.
• At least 1-2 years of relevant work experience in an Administrative Assistant or customer-facing roles
• Computer fluency with MSOffice (Word, PowerPoint, Excel, Outlook, and Teams), SAP and Concur desirable
• Strong oral and written communication skills
• Professional appearance and demeanor with ability to exercise good judgment and discretion
• Attention to detail, dependability/punctuality
• Collaborative, client-first mentality
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines
• Experience working both independently and with a team in a demanding environment
• Sense of humor appreciated
• Fluency in English
• Client-first mentality
• Intense work ethic
• Collaborative spirit and problem-solving approach

How you’ll grow

• Cross-functional skills development & custom learning pathways
• Milestone training programs aligned to career progression opportunities
• Internal mobility paths that empower growth via s-curves, individual contribution and role expansions

Perks & Benefits

• Comprehensive total rewards package that supports your health and well-being, financial future, time away, and professional development
• Robust skills-building programs
• Multiple career progression paths
• Internal mobility
• Deeply collaborative culture

Hybrid working model

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.

Travel

Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.