Administrative Assistant

About the role

The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility.

Responsibilities

• Provide administrative support to the department or team, including data tracking and record maintenance for administrative functions.
• Cookordinate special projects, events, and assigned functions.
• Manage correspondence, phone calls, incoming and outgoing mail, and appointment calendars for administrators.
• Prepare and distribute general correspondence, reports, contracts, and memoranda.
• Handle department data entry, copying, record keeping, and file management.
• Provide computer support to staff and assist in completing computer-generated reports.
• Cookordinate staffing support as needed and assist with scheduling.
• Order office supplies and maintain inventory for the department.
• Operate standard office equipment, including telephones, computers, printers, fax machines, photocopiers, and scanners.
• Prepare purchase orders and requisitions, including travel reimbursements, supply orders, and billing documentation.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Minimum of two years of general office experience preferred.
• Skills: Strong customer service and multitasking abilities in a busy office setting. Excellent organizational skills with attention to detail. Proficient verbal and written communication skills. Ability to interpret, adapt, and apply organizational guidelines and procedures. Capable of working independently and meeting deadlines. Proficient in Microsoft Office Suite (Word, Excel) and adaptable to learning new software systems.

Other Requirements

• Maintain a valid state driver’s license.
• Meet state criminal background check and pre-employment screening requirements.