Administrative Assistant

Who We Are From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees. What You Will Be Doing As the Administrative Assistant for the Yancey Engineered Solutions Division, you will be responsible for assisting General Mgr. and Solutions Mgr. with different administrative duties. Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team. Primary Responsibilities Support senior managers with daily tasksAttend meetings and take detailed minutesCalendar management, schedule appointments and update calendarMake travel arrangements and reservations for senior managersCreate reports, spreadsheets and presentations, provide statistical and budget reportsGreet and provide general support to visitorsManage scheduling and meeting requests in a timely mannerManage records, files and/or other documents, including sensitive material.Draft emails for leaders including careful proofreading/copy editing of materialsPlan and coordinates meetings and special events, including cateringComplete travel, reimbursement, and expense reports on a timely basis in ConcurExercise sound judgment and discretion with regard to confidential issues and materialsHelp champion The Voice of YanceySupport various HR tasks Additional Responsibilities General office duties (order supplies/fax/email/answer phones)Participate in required safety program, and work in a safe manner.Additional duties as assigned by manager. Who We Are Looking For To be successful in this position you should have strong organizational skills, fluent with Excel and creating pivot tables, formulas and formatting, as well as be a self-starter. You should possess a sense of urgency and desire to provide superior customer service. The ability to work with a team and independently is essential to this position as well. Education/Experience 5 years’ experience as an administrative assistant or executive assistant in an operations environment Required Qualifications/Skills Hands on experience with programs including:Excel: VLOOKUP, Pivot tables, formulas, charts, large data setsOutlook: calendaring and email managementPowerPoint: Senior Leader presentationsAdobe Acrobat DCExcellent verbal and written communication skillsStrong organizational and time-management skillsExcellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the companySharp attention to detail is a must; high personal standards for quality and thoroughnessAbility to juggle multiple initiatives Values At Yancey Bros. Co, we are always looking to add people to our team who share our core values: Safety: We value the lives and health of our team and customers above all else.Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.Teamwork: We work as one across our organization for the benefit of our customers.Excellence: We strive to be the best, continuously improving our customers’ experience and the solutions we provide.Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results. Ideal Candidates Will Demonstrate The Following Values Acting in a safe mannerExhibiting honesty and integrityActing in a fair and ethical mannerTeam mentalityDelivering quality resultsEmbraces change / improvementExhibiting superior customer service skillsExhibiting pride and ownershipWorking with a sense of urgencyExhibiting a winning attitude What We Offer Yancey Bros. Co. offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more. Competitive Pay Structure Competitive PayIndividual Bonus Opportunities AvailableTechnician Tool Allowance401k Plan Strong Company MatchEmployee Profit SharingFinancial Wellness Coaching Employee Wellness Program Medical, Vision, Dental InsurancePrescription Drug CoverageFlexible Spending AccountsShort & Long Term DisabilityGroup Life Insurance Personal Time Off Paid HolidaysPaid Sick Leave Career Development Tuition ReimbursementOngoing Training Advancement Opportunities