Administrative Assistant

About the role

Whitestone Associates, Inc. is a 100% employee-owned Geotechnical and Environmental consulting firm with offices throughout the eastern United States. We are committed to building a collaborative team environment where employee-owners are encouraged to grow professionally, take on meaningful responsibility, and contribute to the continued success of the organization.

Responsibilities

• Assist in the preparation, review, and editing of technical reports
• Coordinate with project teams to gather necessary information and ensure accurate documentation
• Research property information using internet sources and in-house documentation
• Set up new projects; create file tree on network and physical file folders
• Create team-specific documents for use with project tracking
• Maintain job files adhering to company standards
• Act as a liaison between clients, agencies, and project managers
• Support the preparation of client proposals
• Research and compile reports, plans, and applications for submittal to state and local agencies
• Prepare hearing folders and exhibits for use at public hearings
• Maintain calendars for designated teams
• Support business development efforts by researching potential opportunities and clients while working to schedule/coordinate meetings and presentations
• Provide assistance to senior staff in other areas as needed

Requirements

• High school Diploma or equivalent required (AS or BS Degree preferred)
• 1+ year of administrative and/or project team support in an office setting
• Excellent typing ability, with an emphasis on accuracy and attention to detail
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer
• Strong oral and written communication skills
• Excellent spelling, grammar, and proofreading abilities
• Prior experience in a fast-paced, multitasking environment
• Previous experience in architecture, engineering, and construction firms highly preferred

Pay

Hourly Pay Range: $23 USD - $26 USD

Benefits

Benefits eligibility is dependent on full-time employment status.

• Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Group Legal Plan
• Multiple Corporate Discount Programs
• Employee Assistance Program (EAP)