Administrative Assistant

Location: Upper East Side, NYC

Work Days: Monday–Friday • Weekly Hours: 35 • Non-Exempt • Salary Range: $29.18 – $33.46

About the role

Under supervision, provides operational, financial, and administrative support to the office.

Responsibilities

• Coordinates calendars and schedules appointments and meetings; prioritizes requests and arranges necessary logistics.
• Answers phones, responds to inquiries, and triages calls to appropriate personnel.
• Handles travel and conference arrangements, including itineraries, reservations, and accommodations.
• Manages procurement of goods, services, and equipment as needed.
• Oversees disbursement and reimbursement activities.
• Maintains inventory of supplies, equipment, and reagents; orders or escalates needs as authorized.
• Receives and verifies accuracy of supply orders.
• Assists with cost control initiatives.
• Ensures facilities and equipment are in optimal working condition; coordinates preventative maintenance and repairs, and may perform minor repairs if qualified.
• Advises on equipment upgrades for performance enhancements.
• Coordinates room reservations and provides on-site support, including audiovisual setup and refreshments.
• Initiates and prepares written correspondence based on functional needs.
• Records and distributes meeting minutes.
• Performs other related duties as assigned.

Requirements

• High School Diploma.
• Approximately 2 years of prior administrative support experience.

Skills

• Demonstrated proficiency with MS Office Suite and database applications.
• Ability to exercise professionalism in appearance, presentation, and demeanor.
• Excellent customer service skills in person, via email, and on the telephone.
• Strong communication, interpersonal, and organizational skills; keen attention to detail.
• Ability to multi-task and self-prioritize work.

Working Conditions

Standard office environment.