Administrative Assistant

Full-time, on-site in Middletown, OH. Applicants must be legally authorized to work in the United States at the time of employment.

About Us

We are a globally active family company whose sustainable and responsible actions contribute to improved living standards. We are an attractive employer with a value-oriented corporate culture based on trust, appreciation, and continuous improvement. Weidmann Electrical Technology has been at the heart of the global transformer industry for over 140 years. With deep-rooted knowledge in the design, development, and operation of transformers, Weidmann is a leading integrated solutions provider for specialized products and services in the energy sector.

Responsibilities

• Administrative Support
  • Prepare correspondence and presentations using Microsoft Office
  • Set up and coordinate meetings and conferences
  • Support staff in assigned project-based work
  • Follow up on timelines and deliverables
  • Participate in cross-functional teams
  • Advise team of any issues to ensure excellent customer service
• Office Coordination
  • Answer phones for the facility and maintain the campus directory
  • Meet and greet clients, visitors, and employees
  • Prepare and coordinate incoming USPS mail and express packages
  • Maintain hard copy and electronic filing systems
  • Maintain filing system for Production Orders after shipping
  • Maintain electronic employee communication boards
• Procurement & Inventory Management
  • Prepare purchase requisitions in SAP for office supplies and various items
  • Assist with procurement workflows as necessary
  • Oversee the clothing and safety shoe programs, including ordering and distribution
  • Create check requests for clothing and safety shoe reimbursements
  • Assist with restocking and maintaining the First Aid cabinets
  • Maintain inventory and set up campus lunches
• Employee & Visitor Support
  • Assist with employee-related tasks such as:
    • New employee orientation lunch
    • Lockout/tagout (LOTO) support
    • Badge photos and production
    • Collection of items upon employee departure
  • Prepare monthly service awards for the Anniversary Program
  • Lead the Employee Activities Committee, including:
    • Managing the budget
    • Coordinating meetings
    • Organizing engagement events
  • Travel Administrator:
    • Administer all U.S. employee travel arrangements
    • Ensure compliance with company travel policies
    • Coordinate transportation and accommodations for Weidmann guests
    • Partner with leadership to ensure visitor safety compliance and a safe environment
• Reporting & Recordkeeping
  • Collect and prepare the weekly Hi-Lo report for site
  • Prepare SMT agenda for distribution per schedule

Requirements

• High School Diploma required; Associate’s Degree preferred.
• 1–3 years of administrative experience in a professional office setting.
• Associate degree in Business Management or a related field preferred.
• Proven ability to thrive in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SAP a plus.
• Strong typing skills.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail and ability to manage multiple tasks effectively.
• Strong organizational, written, and verbal communication skills.
• Excellent interpersonal and customer service abilities.
• Positive attitude and ability to work under pressure to meet deadlines.
• Detail-oriented with a high level of accuracy.
• Ability to handle confidential and sensitive information.
• Comfortable working in a fast-paced, sometimes stressful environment.