Administrative Assistant

This is an hourly non-exempt position starting at $15.50.

About the role

The Administrative Assistant supports managers and staff by performing general office duties, including inventory control, cash counting, timesheets, and other assigned tasks. The role requires familiarity with various field concepts and the willingness to perform diverse job assignments as needs arise. Every employee is expected to perform their job professionally, following all policies, procedures, and job duties to provide the best possible service to customers.

Responsibilities

• Follow safety guidelines and act in a safe manner.
• Answer phones and respond to customer requests.
• Prepare hours worked for payroll preparation.
• Handle paperwork associated with water samples.
• Monitor expense reporting deadlines and coordinate reimbursements.
• Provide local assistance for corporate Human Resources.
• Update vehicle maintenance schedules.
• Arrange for mail and courier pick-ups and deliveries.
• Assist with communication efforts between supervisory and field personnel.
• Maintain various operational reports such as cash collections.
• Assist with parts ordering and inventory control.
• Reconcile local bank account.
• Sort cash and coins, using automated currency-counting machinery.
• Maintain organization and cleanliness of office area and additional areas as needed.
• Assist managers with special projects such as employee functions as requested.
• May assist occasionally with field projects such as cleaning a refill station or working on a promotional event.
• Must be able to multi-task and be flexible as changes occur.
• Other duties as assigned.

Requirements

• Team player with a positive attitude.
• Attention to detail and task completion.
• General office skills including filing, typing, and data entry.
• Efficient working knowledge of MS Office (Word, Excel, Outlook).
• Excellent written and oral communication skills.
• Ability to answer telephone and direct calls as required.
• Basic understanding of account reconciliation, time worked reporting, and inventory control.
• Competent with counting and handling money.
• Bilingual English/Spanish a plus.
• Capable of working required schedule.

Physical Requirements

• Ability to lift 25 pounds.
• Ability to sit and stand for long periods of time.
• Ability to use hands repetitively.
• Capable of climbing ladders, walking, standing, stooping, and bending.
• Ability to work overtime including some weekend or evening work.

Qualifications

• High School Diploma or equivalent.
• Computer software certification is preferred.

Pay

$15.50 per hour.