Administrative Assistant

About the role

This hourly non-exempt position supports managers and staff with general office duties and may require familiarity with a variety of field concepts as assignments arise. Every Watermill Express employee is expected to perform work professionally to provide excellent customer service, following all policies, procedures, and job duties.

Responsibilities

• Follow safety guidelines and act in a safe manner
• Answer phones and respond to customer requests
• Prepare hours worked for payroll preparation
• Handle paperwork associated with water samples
• Monitor expense reporting deadlines and coordinate reimbursements
• Provide local assistance for corporate Human Resources
• Update vehicle maintenance schedules
• Arrange for mail and courier pick-ups and deliveries
• Assist with communication efforts between supervisory and field personnel
• Maintain various operational reports such as cash collections
• Assist with parts ordering and inventory control
• Reconcile local bank account
• Sort cash and coins using automated currency-counting machinery
• Maintain organization and cleanliness of office area and additional areas as needed
• Assist managers with special projects such as employee functions
• May assist occasionally with field projects such as cleaning a refill station or working on a promotional event
• Other duties as assigned

Qualifications

• Team player with positive attitude
• Attention to detail and task completion
• General office skills including filing, typing, and data entry
• Efficient working knowledge of MS Office (Word, Excel, Outlook)
• Excellent written and oral communication skills
• Ability to answer telephone and direct calls as required
• Basic understanding of account reconciliation, time worked reporting, and inventory control
• Competent with counting and handling money
• Bilingual English/Spanish a plus

Physical Requirements

• Ability to lift 25 pounds
• Ability to sit and stand for long periods of time
• Ability to use hands repetitively
• Capable of climbing ladders, walking, standing, stooping and bending
• Ability to work overtime including some weekend or evening work

Education, Experience And Certificates

• High School Diploma or equivalent
• Computer software certification is preferred

Right to Work/E-Verify